Contract Manager / Administrative Assistant

Title: Contract Manager / Administrative Assistant

Responsibilities:

• Oversee the administration and organization of contracts, ensuring accurate filing, tracking, and renewals.
• Track and monitor contract compliance, ensuring all terms and conditions are followed and updating stakeholders as needed.
• Coordinate contract negotiation, ensuring deadlines are met and all required parties are aligned.
• Prepare and distribute documents, including meeting agendas, reports, and legal contracts.
• Handle day-to-day administrative tasks, including answering phone calls, responding to emails, and maintaining office supplies.
• Manage scheduling for executives, contractors, and internal teams, ensuring efficient calendar management.
• Assist with calendar management, coordinate meetings, and prepare materials such as reports, presentations, and agendas.
• Maintain accurate filing systems (both physical and digital), manage records, and ensure efficient retrieval of information as needed.
• Draft, edit, and review proposals sections, administrative and contractual documents for clarity, accuracy, and compliance.
• Assist in managing and organizing internal and external meetings related to contracts and agreements.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Previous experience in contract management, administrative assistance, or office management.
• Strong organizational skills with a keen attention to detail in document management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and contract management software.
• Exceptional time-management skills, with the ability to prioritize multiple tasks effectively.
• Excellent communication skills, with the ability to draft, proofread, and distribute clear and professional correspondence.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• A proactive approach to problem-solving and the ability to work independently with minimal supervision.
• Ability to write and edit with accuracy, with a focus on grammatical and formatting details.