Admin Assistant

Job Title: Admin Assistant
Job Location: Los Angeles, CA | Hybrid (1 3 days per month onsite)

Description:
AgreeYa is a global Systems Integrator and is seeking an experienced Admin Assistant to join our growing team. In this role, you will support Talent Acquisition operations through end-to-end interview coordination, stakeholder communication, and administrative excellence to ensure a seamless hiring process.

Job Responsibilities

• Manage full-cycle coordination for virtual and in-person interviews, including scheduling logistics, calendars, and candidate documentation.
• Oversee interview pipelines and maintain accurate, timely information in candidate tracking tools.
• Serve as the primary point of contact for candidates, providing updates, answering questions, and ensuring a consistent, positive experience.
• Build strong partnerships with recruiters and hiring managers through clear and proactive communication.
• Prioritize tasks effectively in a fast-paced environment while supporting multiple team members.
• Act as a subject matter expert on coordination processes, communicating expectations and best practices to administrative and cross-functional teams.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Support Talent Acquisition Operations with administrative tasks, system assistance, and policy-related inquiries.

Required Skills & Experience

• 3+ years of administrative and/or coordination experience
• Strong organizational and prioritization skills
• Excellent stakeholder management and communication abilities
• Proficiency with Google Workspace (Drive, Docs, Calendar, Sheets) or Microsoft equivalents

Preferred Skills & Experience

• Experience within a Talent Acquisition or HR Operations environment
• Familiarity with applicant tracking systems or recruiting workflows

Why You ll Love This Role

• Impact: Play a key role in delivering a high-quality hiring experience.
• Collaboration: Work closely with recruiters, leaders, and candidates to streamline processes.
• Growth: Opportunity to build expertise in Talent Acquisition operations and administrative leadership.

AgreeYa is a global systems integrator delivering competitive advantage for its customers through software, solutions, and services. Established in 1999, AgreeYa is headquartered in Folsom, California, with a global footprint and a team of more than 2,200 staff across offices. AgreeYa works with 500+ organizations ranging from Fortune 100 firms to small and large businesses across industries such as Telecom, Banking, Financial Services & Insurance, Healthcare, Utility & Energy, Technology, Public sector, Pharma & Biotech, and others.

AgreeYa is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, gender identity, sexual orientation, national origin, disability, veteran status or other protected characteristics.