Smartsheet Platform Administrator

Overview

Hybrid
$70 - $75
Contract - W2

Skills

System Administration
JIRA
Documentation
Access Control
Software Design
Portfolio Management
SaaS
Presentations

Job Details

Smartsheet Platform Administrator

Location: Newark, CA Hybrid
Employment Type: Contract

Position Summary

We are seeking an experienced Smartsheet Platform Administrator to lead the strategy, governance, and technical ownership of Smartsheet across a large-scale, fast-moving organization. This role will manage system administration, build scalable solutions, establish governance standards, and partner with cross-functional teams to enable enterprise-level portfolio, program, and project visibility.

The ideal candidate has deep hands-on Smartsheet expertise including Control Center, Blueprints, premium integrations, and dashboard/report creation along with strong communication and stakeholder management skills.

Key Responsibilities

< data-start="1064" data-end="1109">Smartsheet Platform Administration</>

  • Serve as the primary Smartsheet System Administrator, managing licenses, permissions, security settings, access controls, and support tickets.

  • Monitor platform performance and maintain integrations (Jira, and third-party applications).

  • Ensure data integrity, compliance, and platform governance.

  • Establish and maintain best practices, naming conventions, and workspace standards.

  • Stay informed on new features and drive adoption across teams.

  • Utilize Smartsheet Control Center to manage Blueprints for Portfolio, Value Stream, Program, and Project structures.

  • Gather business requirements and translate them into scalable Smartsheet solutions (sheets, workflows, dashboards, reports).

  • Manage end-to-end lifecycle of Smartsheet solutions: design pilot deployment optimization.

< data-start="1947" data-end="1980">Dashboards & Reporting</>

  • Design and maintain executive, portfolio, and project-level dashboards for real-time visibility.

  • Build advanced reports and formulas to consolidate multi-source data.

  • Align dashboards with KPIs, metrics, and strategic objectives to support decision-making.

< data-start="2253" data-end="2308">Lean Portfolio Management & Agile Enablement</>

  • Support Lean Portfolio Management (LPM) processes:

    • Strategic alignment

    • Demand/resource management

    • Portfolio prioritization

  • Partner with PMO/LPM leaders to optimize workflows and leverage Smartsheet for efficiency and predictability.

< data-start="2567" data-end="2596">Training & Support</>

  • Create and deliver training sessions, documentation, and best practice guides for all user levels.

  • Provide advanced troubleshooting for automations, formula logic, workflows, and integrations.

Required Skills & Experience

  • 4 6 years of experience as a Smartsheet Administrator, Solution Architect, or similar role.

  • Deep technical experience with Smartsheet Control Center, Blueprints, advanced formulas, complex workflows, and automation.

  • Proven ability to build executive-level dashboards and portfolio reporting.

  • Experience with Smartsheet premium apps and integrations:

    • Data Shuttle

    • Dynamic View

    • Jira Connector (highly preferred)

  • Excellent communication and presentation skills; ability to translate technical concepts for non-technical stakeholders.

Preferred Qualifications

  • Smartsheet Certifications:

    • Certified User

    • Product Certified

    • Certified Consultant

  • Experience managing additional SaaS tools (DocuSign, Figma, etc.).

  • Experience supporting enterprise-scale environments.

Why Join

  • High-impact role influencing portfolio, program, and project transparency across the organization.

  • Lead Smartsheet strategy and governance with room to innovate and build scalable enterprise systems.

  • Opportunity to work cross-functionally with PMO, engineering, operations, and leadership teams.

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