Senior Specification Writer

    • Wilbur Smith Associates
  • Boston, MA
  • Posted 60+ days ago | Updated 6 hours ago


On Site
Contract - W2


Theory of constraints
Project management
Performance management
Preventive maintenance
Policies and procedures
Knowledge base
Ad hoc reporting
Regulatory affairs
Microsoft Word
Microsoft Excel
Cloud computing
Organizational skills
Problem solving
Engineering design
Project delivery
Attention to detail
Positive attitude
Clinical data management

Job Details

Why CDM Smith?

Check out this video and find out why our team loves to work here!

Join Us! CDM Smith - where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it's a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

Job Description

CDM Smith is an engineering and construction firm delivering legendary service, smart solutions for the environment and infrastructure, and an unmatched experience for our clients and employees. Our firm works with clients around the world to implement solutions to meet current and future needs. CDM Smith is not considering consulting firms for this position.

We are open to full-remote and hybrid schedules for this position.

- Under general direction, writes, edits and coordinates use of basic to advanced project technical specifications related to the engineering and architecture professions, using multiple specification platforms; MasterSpec, SpecsIntact, SpecPoint or client based content.
- Coordinates review of Division 00/01 with project managers and firm's counsel. Can include integrating client front ends or generating EJCDC, DBIA or AIA front ends.
- Develops, maintains, and updates project specifications table of contents (TOC) based on section lists received from each discipline.
- Creates, updates, and maintains specification section development responsibility worksheets.
- Incorporates appropriate federal, state, and local requirements (including state or federal funding agency checklists, if applicable).
- Leads the quality checking process for the project technical specifications.
- Provides regular updates to each project's PM and design engineer.
- Reviews project drawings for specification continuity.
- In partnership with other specification writers, Community of Practice (CoP) leaders and discipline leaders, updates and maintains the master specifications library. Recommends updates to specifications library and other related policies and procedures.
- Participates in writing new master specifications for the firm's library as needed. Coordinates specific master specification divisions knowledge base as part of team.
- Uploads specifications sections into specifications systems (ex: ProjectWise) Compiles and maintains a complete project manual to be used for duplication and ad hoc reporting.
- Train, mentor, and encourage staff in developing spec writing proficiency and convey the importance of the specifications in concert with project delivery models.
- Coordinates the work of intermediate and entry level spec writers on assigned projects.
- Confirms and coordinates with administrative staff in preparation of documents for submittals.
- Liaison for project engagement with specification software platforms.
- Assist with project contract language and proposals.
- Performs ad hoc duties as required.

Minimum Qualifications

- Bachelor's degree and Professional Engineer (PE), Registered Architect (RA) or related technical registration/license OR Bachelor's degree and CCS Certification.
- 7 years of related experience.
- Equivalent additional directly related experience will be considered in lieu of a degree.
- Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.

Skills and Abilities

- Advanced knowledge of necessary formatting requirements for technical specifications.
- Advanced knowledge in MasterSpec, SpecsIntact and Microsoft Word software processing.
- Excellent skills with Excel and Teams, pdf formatting, and cloud-based document organizing.
- Strong ability to work within client-centered, multi-discipline engineering design teams to both coordinate and lead project specifications development.
- Expert knowledge of project bidding and contract procedures.
- Strong problem-solving skills.
- Exceptional written and oral communication skills.
- Excellent interpersonal skills.
- Expert knowledge of engineering design project specifications production and delivery methods, including alternate project delivery methods and approaches.
- Demonstrate diligence, attention to detail and an overall positive attitude when meeting deadlines.
- Provide consistency in the delivery of our project specifications.

EEO Statement

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy and pregnancy-related conditions, sexual orientation, gender identity, national origin, age, marital status, disability, citizenship status, genetics, protected veteran status or any other characteristics protected by applicable law.

Background Check and Drug Testing Information

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Additional Compensation

All bonuses at CDM Smith are discretionary and may or may not apply to this position.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.