Project Assistant

Depends on Experience

Contract: W2, 6 Month(s)

    Skills

    • Microsoft
    • Excel
    • Access
    • PowerPoint

    Job Description

    Responsibilities:

    • This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
    • Organize and maintain project files, filing system and project communications.
    • Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
    • Update record copies, engineering project documentation and changes.
    • Provide information to facilitate questions regarding projects and prepare research information.
    • Record minutes from Project Manager/team meetings.
    • Answer phones and direct calls.
    • Collect and distribute client bills and invoices.
    • Type memos, correspondence, reports and other documents as requested.
    • Coordinate travel arrangements and any other internal services for various project needs.
    • Prepare outgoing mailings and labels, including e-mail and fax. Sort incoming mail.
    • Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
    • Schedule and set-up client interviews, presentations and other meetings as requested.
    • Order and maintain supplies.
    • Update the project calendar and roster.
    • Maintain data entry of project contact list and project execution plans. Provide data entry for projects.

     

    Requirements:

    • High school diploma or equivalent. Minimum of one-year applicable office/clerical experience preferred.
    • Proficient in Microsoft Word, Excel, Access and PowerPoint required.