Fixed Asset Analyst

Hours of work/work schedule/flex-time: 8 AM - 5 PM with extended workdays/weekends required occasionally depending on project phase and status.

Description:

Responsibilities:
1. Fixed Asset Record Cleanup:
o Lead the effort to clean up existing fixed asset records for approximately 15,000 assets in the CPM Co legal entity, spanning 25 30 buildings in the client's location.
o Address inconsistencies in asset naming conventions, tagging, and outdated location codes identified during audits.
o Collaborate with Workplace Services and facility stream SMEs (e.g., Fire Protection, HVAC) to verify physical assets and correct records.
2. Ensure Audit Compliance:
o Prioritize physical verification of assets, ensuring only physically located and identifiable assets are considered verified.
o Work with internal audit and the finance team to address audit findings and compliance risks, including the inability to locate key assets.
o Prepare for upcoming audits by ensuring accurate documentation and compliance with fixed asset standards.
3. Standardize Asset Naming and Tagging:
o Develop and implement a standardized naming convention and smarter tagging processes to ensure clarity, consistency, and traceability across all assets.
o Incorporate lessons learned from past issues to create reliable systems that support audits and future system migrations (e.g., transition to S4).
4. Reconciliation and System Updates:
o Support the reconciliation of physical assets to the asset ledger and vice versa, identifying discrepancies and proposing solutions for write-offs of fully depreciated and absent assets.
o Collaborate with the cross functional team, including shared services, to track cleanup progress and ensure accurate data migration to new systems.
5. Project Coordination:
o Act as a "quarterback" for the asset cleanup initiative, coordinating efforts between finance, Workplace Services, SMEs, and external resources.
o Maintain clear communication and accountability across all stakeholders, ensuring tasks are completed on schedule.
o Facilitate weekly check-ins to review progress, assign roles, and address roadblocks.
6. Resource Allocation and Onsite Presence:
o Identify resource gaps and recommend appropriate staffing solutions, including hiring contractors or reallocating personnel, to ensure sufficient support for the cleanup effort.
o Be actively involved onsite at facilities to improve engagement, accountability, and leadership trust in the process.
7. Collaboration and Knowledge Sharing:
o Work closely with WPS leadership team to leverage their expertise in accurate asset identification, especially for specialized components like HVAC.
o Collaborate with Mexico Shared Service Center and other teams to streamline workflows and implement best practices.
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Key Deliverables:
1. An updated and verified fixed asset register for the Workplace Services division.
2. A new standardized naming convention and tagging process, tailored to improve compliance and operational efficiency.
3. A roadmap for reconciling physical assets to the asset ledger and preparing for the transition to S4.
4. Documentation and processes that align with audit requirements and reduce compliance risks.
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Skills & Competencies Required:
Strong financial acumen and understanding of fixed asset accounting and compliance.
Proven project management capabilities, including coordination of cross-functional teams and resource planning.
Analytical ability to solve complex problems, reconcile discrepancies, and develop smarter processes.
Exceptional communication and stakeholder management skills to engage SMEs, facility teams, and leadership.
Flexibility and adaptability to work onsite and remotely, ensuring a hands-on approach to project completion.
Proficiency in systems such as PeopleSoft and familiarity with S4 migration processes is a plus.

Required Skills:
Functional Finance system knowledge of PeopleSoft (version 9.2 preferred)
Fixed Asset management
Ability to assess priorities and manage many project activities at a time.
Capacity to work well under pressure with ability to adapt to changing project requirements and deadlines.
Customer focused.
Excellent organizational skills, detail oriented.
Demonstrates initiative and effectively manages self through a fast-paced environment.
Highly proficient with Microsoft Office products including Word, Excel, PowerPoint, Visio, and/or Project.
Problem Solving, Analytical Skills, Exceptional Follow Through.

Desired Skills:
Exposure to leading project components, recommending process improvements and escalating potential risk exposures.
Soft Skills: Ambitious and demonstrates initiative.
Collaborative work style and organizational savvy.
Cross-cultural Sensitivity.
Customer Focus with emphasis on exceptional project delivery.
Eager to learn new things.
Excellent written and oral presentation skills.
Flexibility to adapt to changing environment; be a change agent to help others through change.
Good interpersonal skills.
Strong communication and ability to interact effectively with a diverse employee group and across many levels of the organization (i.e. Business requestors, CSS operations receivers, IT analysts)

Aminimum of a bachelor's degree. 3 or more years' experience working on Finance related projects, specifically familiar with fixed assets and reconciliations.