Proposal Manager

Full Time

    Job Description

    Job#: 1321037

    Job Description:

    SR Proposal Manager

    The Proposal Manager is responsible for understanding customer requests and developing accurate, awardable, and executable proposals, planning ROMs, and customer presentations. In this position, you work with various departments throughout our company and internal to the SMIT program to respond to customer contract modification and order requests and manage the end-to-end process from pre-proposal and request receipt through proposal development, negotiation, until award. You are responsible performing or coordinating all activities to complete bids with the exception of pricing and solution development.

    The Proposal Manager will directly support the three domains of SMIT, inclusive of MCEN, ONE-Net and NMCI, serving as a core member of the Order and Growth Team. The candidate will support on-contract-growth/sole source efforts for service orders and program modification and project orders and requests. Candidates will be expected to have an understanding of Federal contractor bid and proposal management standard practices. In this position, the Proposal Manager will need to exhibit strong leadership skills, and the ability to work with program and functional teams to drive tasks to closure.

    Primary Responsibilities
    • Participate in strategy sessions on assigned proposals
    • Lead proposal and other responses to Government requests for standard, low and medium complexity program modifications and projects and as well as standard service order.
    • Support efforts to enhance standard proposal libraries in support of organization - wide proposal development tools and templates.
    • Support customer negotiations
    • Work in partnership with internal teams to develop a solution, proposal, and other required documentation.
    • Ensure proposals are properly scoped, evaluate assumptions, identify risks, evaluate cost, and ensure responses meet requirements.
    • Lead proposal review meetings to ensure integration of all proposal activities.
    • Lead proposal writing and identify subject matter experts that can effectively contribute to responding to proposal requests.
    • Develop proposal schedule and ensure milestones/tasks are met by internal teams.
    • Help develop presentation materials for both internal and external needs and ensure consistency and adherence to company's requirements
    • Drive teams through all stages of proposal development including BOE and BOM activities, pricing, and submissions
    • Develop bid budgets and manage efforts within those estimates
    • Other duties as required
    • Interpret technical and management requirements of Federal Government solicitations (e.g., RFPs, RTEPs, RFIs)
    • Oversee/produce schedules, outlines, compliance matrices, proposal kickoffs, and technical solution sessions
    • Facilitate proposal reviews (e.g., AMU's, Initial Draft, Red Team) and make ongoing recommendations to ensure compliance and increase proposal scorability
    • Maintain tight, proactive communication with proposal and business unit leadership to ensure all necessary resources and activities are available to achieve a successful proposal submission
    • Manage multiple proposal tasks with sometimes rapid turnaround deadlines

    Basic Qualifications
    • BA degree and 8-12 years of prior relevant experience or Masters with 6-10 years of prior relevant experience.
    • Exhibit leadership qualities required to coordinate and lead meetings with internal and external stakeholders
    • Strong customer communication skills, with the ability to illustrate a clear understanding of RFPs/SOOs/SOWs
    • Prior experience in the development and management of federal contract proposals
    • Strong analysis skills, with the ability to identify and improve processes and determine needs to successfully deliver proposals in short turnaround timeframes
    • Able to multi-task, self-assign work, and function in a dynamic, fast-paced environment
    • Utilization of tools such as SharePoint, MS Project, Excel, and Word
    • Excellent verbal and written communication skills, with the ability to succulently communicate
    • Ability to manage multiple projects simultaneously
    • Ability to manage geographically disparate teams
    • Ability to create original content using interview and research techniques
    • Candidates must be US citizens able to obtain and/or maintain a Department of Defense Secret security clearance as a condition of employment

    Preferred Qualifications
    • Working knowledge of Federal proposal processes and standards
    • Experience bidding on DON RFPs, especially modifications to existing contracts
    • Experience with Program/Project Management principles and concepts (WBS, PWS, IMS, RACI, Risk Management)
    • Prior experience with Navy programs
    • Considered a Subject Matter Expert in Proposal Management
    • Government proposal management experience for IT solutions and services procurements
    • Formal proposal training and/or relevant certifications (e.g., APMP, PMP)
    • Ability to remain upbeat, positive, and constructive within a dynamic environment operating under high-pressure deadlines
    • Confidence with additional proposal-relevant software, such as Project, On-Target, etc

    EEO Employer

    Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.