Project Coordinator

Overview

Hybrid
Depends on Experience
Contract - Independent
Contract - W2
Contract - 12 Month(s)

Skills

project management
hedge fund
private equity
capital market
financial
Investment Banking
Azure DevOps
Azure Boards

Job Details

Position: Project Coordinator or Mid-level Project Manager

Location: Hybrid/Midtown New York City 3 days a week.

Duration: 1 year

Interview: Video

The ideal candidate will have a strong background in project management methodologies, stakeholder engagement, and technical solution. Candidates must have 10+ years as a project coordinator/manager at a hedge fund, private equity shop, or other financial/Investment Banking.

Experience with commercial or retail banking won t work.

Candidates must have experience with Azure DevOps or Azure Boards.

Job Description:

The Project Coordinator plays a critical role in supporting the successful execution of projects by managing administrative tasks, coordinating resources, and facilitating communication across teams. This role ensures that projects are delivered on time, within scope, and aligned with organizational goals. The ideal candidate will have a strong background in project management methodologies, stakeholder engagement, and technical solution delivery.

We are seeking a detail-oriented and proactive Project Coordinator to manage the planning, execution, and delivery of multiple concurrent initiatives. This role is ideal for someone with strong organizational skills, excellent communication abilities, and a passion for driving operational efficiency across cross-functional Teams.

KEY RESPONSIBILITIES

PROJECT COORDINATION & MANAGEMENT

  • Manage project coordination, execution, and delivery for multiple concurrent initiatives, ensuring alignment with business objectives and timelines
  • Develop detailed project plans, manage dependencies, track milestones, and proactively identify and mitigate risks
  • Monitor project schedules and resource allocations to ensure timely delivery
  • Prepare and present regular status reports, dashboards, and summaries for core project stakeholders
  • Prepare and discuss RACI matrices to communicate and mitigate project risks to ensure timely delivery
  • Facilitate effective communication, ensuring stakeholder alignment among business users, technical teams, internal leadership, and external partners
  • Facilitate change management and ensure alignment with business objectives
  • Stay organized by owning and maintaining the Azure Boards ticketing system and running daily calls with development teams

TEAM COORDINATION

  • Schedule and facilitate meetings, prepare agendas, take and disseminate meeting notes, and followup on action items
  • Coordinate resources, internal and external, to ensure smooth execution
  • Serve as the primary point of contact among internal IT teams (application development, infrastructure, and QA), stakeholders, and vendors

PROCESS IMPROVEMENT & COMMUNICATION

  • Drive continuous improvement by analyzing project outcomes and implementing best practices
  • Establish and maintain effective relationships with business and technology partners
  • Stay up-to-date with the latest trends and best practices
  • Continuously seek opportunities to improve our processes and tools

QUALIFICATIONS

EDUCATION

  • Bachelor s degree in finance, economics, computer science, or other relevant field
  • Master s degree is a plus

EXPERIENCE

10+ years as a project coordinator/manager at a hedge fund, private equity shop, or other financial services firm

Well versed in project management and Software Development Life Cycle (SDLC) methodologies and best practices

TECHNICAL SKILLS

  • Direct experience with Azure DevOps/Boards
  • Experience with Agile principles, Scrum ceremonies, backlog grooming, sprint planning, and velocity tracking
  • Expertise in Microsoft Excel, Word, PowerPoint, and Visio or equivalent

CERTIFICATIONS & DOMAIN KNOWLEDGE

  • Certified ScrumMaster or similar certification required
  • Certified Associate in Project Management (CAPM), Project Management Professional (PMP), or similar certifications preferred
  • Strong understanding of alternative investments, including private credit, structured products, hedge funds, and derivatives is a major plus

SOFT SKILLS

  • Exceptional communication and stakeholder management skills
  • Attention to detail and a commitment to delivering high-quality work
  • Strong, proactive communication and interpersonal skills
  • Ability to manage multiple priorities in a fast-paced, dynamic environment
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

About Black Rock Group