Document Control Coordinator

    • SPARTA, Inc. dba Cobham Analytic Solutions
  • Field Location, MD
  • Posted 42 days ago | Updated 10 hours ago

Overview

On Site
USD 40.05 - 70.10 per hour
Full Time

Skills

Value engineering
Project management
Data management
FOCUS
Records management
Office automation
Decision-making
Data
Distribution
Interfaces
Storage
Project documentation
Documentation
Control system
Operations
Leadership
Microsoft Windows
Word processor
Database
Document management
Communication
Management
Security clearance
Design
Sustainability
Life insurance
Accessibility
AIM
Quest

Job Details

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Job Description:

Parsons is looking for an amazingly talented Document Control Coordinator to join our team! In this role you will get to serve as the document control job leader, providing technical guidance to the project leadership and team

What You'll Be Doing:
  • Serves as the document control job leader, providing technical guidance to the project leadership and team. Reviews work produced to ensure timely and accurate results. Completes performance evaluations for those assigned.
  • Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
  • -Ensures that pre-established requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
  • Reviews work produced to ensure timely and accurate results.
  • Expedites review, signature approval, and release of supplier and internally produced project documents.
  • May lead personnel located in other offices or field sites; completes performance evaluations for those assigned.
  • Establishes and maintains files and computerized indexes for active engineering documents.
  • Generates electronic/hardcopy reports as needed by the project or management.
  • Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers' needs.
  • Provides assistance to users in capturing and locating electronic information.
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
  • Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
  • Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
  • Prepares transmittals for engineering documents and requisitions.
  • Arranges document cataloging, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.
  • Attends project meetings, as needed, to give status of requisitions or other documents and to be kept current on project status.
  • Delegates and directs the work activities of project document control team.
  • Performs other duties commensurate with functional level and responsibilities.

What Required Skills You'll Bring:
  • High School Diploma or equivalent
  • 10+ years of relevant work experience including typically 5+ years of prior document control experience on an engineering project
  • Expert knowledge of technical engineering documents, with ability to identify and handle drawings
  • Advanced knowledge of Electronic Document Management System (EDMS), Document and Material Control System (DMCS), and/or with CAD operations
  • Ability to handle all aspects of engineering document coordination
  • Ability to serve in a lead capacity
  • Demonstrated ability to interact effectively with project personnel and management
  • Effective computer skills with working knowledge of Microsoft Windows and related word processing, spreadsheet, and database software
  • Effective written and oral communication skills
  • Advanced organizational and interpersonal skills
  • Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
  • Assignments will require a working knowledge of Electronic Document Management Systems.
  • Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

Minimum Clearance Required to Start:
Not Applicable/None

This position is part of our Critical Infrastructure team.

For more than 75 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see new possibilities.

Salary Range:
$40.05 - $70.10

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company's core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.