Accounts Payable Specialist
3+ months (Temp to perm)
The Accounts Payable (AP) Sr Specialist is responsible for Airgass daily invoice processing. Under general supervision, the AP Specialist takes ownership of the invoice and approval workflow management process and is accountable for driving process improvements. The AP Sr Specialist provides support to both internal and external customers for all AP inquiries in a manner that is professional and timely.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Utilizes the functionality of Open Text and SAP to enter invoices into the system.
Run and analyze SAP and Open Text reports to ensure timely follow up and payment of invoices
Analyze and resolve past due accounts and invoices
Understanding of SAP reports (I.e. GRIR report)
Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Manages the more complex invoice processing including bulk Gas, wire payments and down payment process.
Perform some account reconciliations as needed.
Pays vendors by monitoring discount opportunities; verifying federal id numbers; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
o Verifies vendor, product, quantity and dollars charged between purchase order information and invoice. Inputs and/or corrects discrepancies as needed.
o Verifies vendor accounts by reconciling monthly statements and related transactions.
o Works with Vendors and suppliers on invoicing and billing process to ensure prompt payment.
o Manages/track various utility payments (e.g. power) to ensure timely payment.
Receive and work vendor statements monthly to ensure prompt payment of invoices
Identifies problematic invoices, researches, and takes action to both resolve and eliminate future occurrences of the issue. Escalates as appropriate.
o Manages all invoice holds and clears discrepancies in order to make vendor payments.
o Verifies and applies ancillary charges according to Airgas guidelines.
o Verifies sales/use tax in accordance with Divisional guidance.
Identifies process improvement opportunities and propose solutions.
Participate in monthly A/P close process, ensuring all deadlines are met
Addresses both internal and external customer based inquiries providing assistance as needed regarding any discrepancies further identifying and recommending a resolution.
Team work - work cooperatively and productively with colleagues from own and other teams Assist with training
Compliance reporting for the Airgas Travel Card / Purchasing Card Programs.
Other duties as assigned.
To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Associates degree in Business, Accounting or related-field required. In lieu of degree requirement, consideration for up to 5+ years of additional related experience may be accepted.
Required Length & Type of Experience:
5+ years of prior experience in accounting, accounts payable, finance and/or related field.
Prior experience with SAP/Oracle preferred.
Knowledge, Skills & Abilities:
Proficient in Microsoft Office including Word, Excel and Outlook.
Knowledge of basic accounting concepts and principles.
Ability to operate in a metric-driven performance environment.
Strong problem solving and critical thinking skills to include the ability to perform and apply research and data analysis to recommend resolutions and drive continuous improvements.
Strong organization skills with ability to independently adjust and manage multiple priorities with thoroughness and accuracy.
Strong oral and written communication and interpersonal skills. Ability to adjust communication method based on customer situation.
General math skills
A positive, process-improvement focused approach and willingness to learn coupled with the ability to work in a team environment.
Exhibits customer focused behavior such as building positive relationships and striving to understand customer needs.
The characteristics listed below are representative of the physical demands required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
While performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and arms.
The employee is frequently required to talk and/or hear.
Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.