The Data Entry Specialist creates, receives, processes, maintains, retrieves, and retires shipping (manifest) records.
Essential Duties and Responsibilities: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)
· Receives and distributes paper shipping records; electronic data files and electronic data uploads.
· Records information in logs and in automated tracking systems or other electronic information or record keeping systems concerning files (e.g., adding, deleting, updating, modifying, and correcting tracking records; scanning files; checking files in and checking them out; transferring files; retiringfiles; recycling files; etc.)
· Researches information systems and finding aids to identify and locate files.
· Identifies, organizes, describes, and labels record materials, as necessary.
· Interfiles documents into files, refile sections, create new file sections physically and on the electronic system, label files, and attach bar code labels to them, scan documents; create electronic file folders.
· Retrieves files and process them for delivery to requestors.
· Maintains files, including the removal of duplicate copies of records, the preparation of substitute closure forms when missing, the replacement of worn or improperly labeled folders, the redistribution of files on the shelves, etc
· Prepares files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them.
· Conducts regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats.
· Other duties as assigned
Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
· High School diploma/GED required
· 6 months of on-the-job experience using a computer terminal, a scanner and electronic document management tools and software.
· Must possess a valid driver's license.
Knowledge, Skills and Abilities:
· Knowledge of filing procedures and techniques.
· Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations; and a firm grasp of numerical, alphabetical, and chronological sequencing.
· Ability to type proficiently.
· Ability to work individually, in teams, and interact tactfully with Government staff.
· Ability to read, write and speak English and understand and follow procedures.
· Demonstrated ability to deal simultaneously and calmly with several crises; to determine the relative importance of each; to recognize important users of the service and to accord to them priority attention; to discern the true nature of problems from imprecise descriptions; and to refer problems to the proper individuals for resolution
Immediate hire; Location Chantilly, VA