Executive Assistant

Business Intelligence, Customer Service, Management, MS Office, Project, Rational, Supervision
Full Time, FULLTIME
Telecommuting not available Travel not required

Job Description

We are looking for driven and dynamic professionals like you to grow with us and shape our future. Information Builders helps organizations transform data into business value. Our software solutions for business intelligence and analytics, integration, and data integrity empower people to make smarter decisions, strengthen customer relationships, and drive growth. Our dedication to customer success is unmatched in the industry. Thats why thousands of leading organizations rely on Information Builders to be their trusted partner. Founded in 1975, Information Builders is headquartered in New York City, with offices around the world, and remains one of the largest independent, privately held companies in the industry. In addition to our industry-leading software solutions and outstanding customer service, our people are the heart and soul of our success. Passionate, dedicated, and driven, Information Builders employees are some of the most talented and creative professionals in the industry. Executive Assistant Job Responsibilities:
  • Reports to the Sr. Vice President of Worldwide Customer Services.
  • Provide day-to-day administrative support to the VP of Worldwide Customer Services and staff in the Advanced Technology Services group.
  • Schedule appointments and maintain appointment calendar.
  • Maintain regular communication with the VP, especially during peak travel times.
  • Highlight important correspondence that needs responses, deliver messages, reminders, etc.
  • Handle correspondence both internally and externally including letters, memos, etc.
  • Organize and implement quarterly management meetings.
  • Participate in meetings and conference calls as required, taking notes and preparing a summary of the commitments and activities reported.
  • Anticipate the VPs needs with respect to organization, travel coordination, and internal communications.
  • Maintain files of correspondence and other records.
  • Make travel arrangements as requested by ATS staff.
  • Plan and coordinate internal meetings for the division, and as requested by staff.
  • Answer ATS Hotline, become familiar with areas of expertise of key ATS group members, and be able to route calls to appropriate support resources in critical situations.
  • Maintain attendance for the group.
  • Handle purchase orders and any necessary follow-up.
  • Responsible for all divisional Federal Express mail on a daily basis.
  • Distribute faxes and mail on a daily basis.
  • Assist in coordinating internal training as needed, including course preparation program support, registrations, course material preparation, certification, and any other tasks to support training efforts in the division.
  • Be available to assist in any office function or project or task that is requested. Required Skills:
    • Ability to work with a high degree of efficiency and accuracy in an organized, efficient manner.
    • Ability to handle multiple tasks and responsibilities simultaneously.
    • Ability to prioritize work assignments and process paperwork accurately.
    • Ability to work well without close supervision, showing initiative and care.
    • Take ownership for the quality of the tasks being performed while continuously looking for ways to improve value.
    • Ability to recognize key issues if problems arise and use sound judgment in their resolution.
    • Demonstrate a sense of urgency and energy to achieve results, and meet deadlines.
    • Ability to plan ahead and to think matters through in a calm, rational method before acting.
    • Ability to adapt to changing priorities and unexpected situations.
    • Provide feedback and communicate well with the staff.
    • Proficient in MS office products.
    • Excellent writing and verbal skills.
    • Ability to interface with customers, all levels of management and staff. Information Builders, Inc. is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, disability, veteran status, or other protected classification. #LI-CS1
Dice Id : infnj001
Position Id : CM938294
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