Executive assistant

gate keeping
Full Time
$80,000 - $120,000

Job Description

Note:: Hybrid onsite work (2-3 days a week) in SF, CA.



Job Summary
The Executive Assistant to the CEO will directly support and enable the CEO to help him maximize his impact internally and externally. The ideal candidate has an innate passion for providing exceptional executive support, is trustworthy, embraces a growth mindset, and excels at being mindful of details in a high performance-oriented, fast-paced, and ever-changing environment.

What will you do:

  • Responsible for scheduling, organizing, and managing CEO calendar, and resolving related conflicts and competing demands, proactively managing commitments with internal and external participants
  • Responsible for arranging meetings including collation of speaking notes and/or briefing notes, manage meeting communications and ensure action items are followed through when needed; handling logistics, such as conference registrations, room reservations (internal and external), and local travel
  • Organize the logistics and planning for events, trainings, and meetings
  • Lead and support execution of projects and programs such as the company all hands meetings, team building events, and other company events
  • Performs general clerical duties to include but not limited to: transcribing dictation, scanning, copying, faxing, filing, and data entry. Collects and opens mail; forwards correspondence to appropriate staff for action. Prepare expense reports and manage purchase requisitions
  • Compose and prepare correspondence, slide decks, presentations, meeting materials, etc.
  • Understand business priorities and identify process improvements
  • Manage relationships and communication with employees, partners, business connections, and investors
  • Maintain database of legal contracts
  • Undertake special assignments/ projects on a wide variety of issues as requested

What you will bring:

  • HS Diploma or equivalent experience
  • 5+ years of experience supporting C-level executives, and project/program managing
  • Prioritize and execute multiple projects/tasks with tight deadlines
  • Proven expertise in written and verbal communication, demonstrating strategic, professional, creative and succinct communication
  • Motivated self-starter who works independently, effectively problem solves and prioritizes work, and anticipates the needs of the leaders
  • High level of maturity, and ability to exercise good judgment, discretion & confidentiality in all tasks
  • Demonstrate the ability to remain positive, organized and focused in a fast-paced, high performance startup environment
  • Proficiency with MS Office and G-Suite

What we Offer You:

  • Highly competitive health and wellness benefits including Medical, Pharmacy, Dental, Vision, Life insurance – 90% of cost paid for you and your family
  • Discretionary Time Off
  • 401(k) Retirement Savings Program
  • Flexible Spending Benefits
  • Paid Parental Leave benefits
  • Professional development and training opportunities
Dice Id : 10410924
Position Id : 7421779
Originally Posted : 1 week ago
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