Financial/Program Analyst

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Apex Systems
Full Time

Job Description

Job#: 1247746

Job Description:

The Program Analyst position is designated as Key Personnel status.The contractor must possess a baccalaureate degree and 2 years' experience working security assistance or security cooperation programs. Absent a bachelor's degree, 4 years' experience working security assistance or security cooperation programs. Familiarity with DSAMS, SCIP and SANweb systems are encouraged.

Task 2 - Program Analyst:

5.2.2.1 Basic Services. All or part of the Program Analyst's location of work under this contract may be performed at an authorized remote location, at the discretion of the Supervisor and Contract Officer's Representative (COR). The Program Analyst's work addresses the shall provide management and oversight of financial data entered in the Security Cooperation Management System (SCMS) that maintains accountability of the level of funding associated with 632(b) agreements between the Department of State and DSCA. The Department of State routinely passes funding to DSCA via a 632(B) agreement.

5.2.2.2 Performance Objective: While establishing and maintaining timely, accurate and comprehensive visibility over all funds transferred to DSCA via 632(b) agreements and focuses on State Department requirements and inquiries regarding the financing of BPC cases. Planning and execution of Financial Management Reviews (FMRs), which take place both inside and outside the Washington, DC area. These meetings serve as reviews of the financial status of security assistance programs. For FMRs within area, the contractor will be expected to assist in the planning and execution of the FMR, keeping abreast of the Country Finance Director's (CFD) progress toward FMR execution milestones in accordance with the FMR checklist. Contractor support will take the form of administrative assistance to the CFD responsible for conducting the FMR before, during and after the meeting. For FMRs outside the Washington, DC area, the contractor will be expected to provide limited administrative support prior to the meeting.

Specific work shall include, but not be limited to the following:
  • Develop and maintain a list of LOAs that meet the criteria for the FMR; maintain a database of completed FMR action items and a library of supporting materials for each meeting.
  • In coordination with the CFD, identify meeting participants from DSCA and the Implementing Agency for each FMR.
  • Draft the meeting agendas and coordinate with CFD prior to distributing the agenda to all meeting participants.
  • Via the Defense Security Assistance Management System (DSAMS), access the completed LOA for the FMR once it is available and distribute to FMR participants. Access FMR case sheets and distribute to FMR participants.
  • Reserve a DSCA conference rooms to host local meetings.
  • Coordinate with DSCA IT to schedule local meetings and ensure all computer equipment and phone lines are functioning properly; conduct a connectivity pre-test with the Implementing Agency's, as required.
  • Participate in meetings and take detailed notes; document the minutes, action items and any unresolved issues.
  • Draft the meeting minutes and coordinate their content with all participants prior to their distribution.
  • Track required action items until they are completed or the case is implemented; keep the participants informed of any changes in the action items.
  • As required, assist the CFD in following-up on meeting action items.
  • Process DSCA clearance of Department of State-drafted attachments to 632(b) agreements. Receive signed 632(b) agreements from the Department of State, obtain DSCA counter-signatures, and return to the Department of State.
  • Track applicable case amendments/modifications associated with signed 632(b)'s and 632(b) amendments to ensure DSCA tasking and Implementing Agency (IA) processing is moving along in a timely manner.
  • Provide Department of State with weekly updates on all new cases and case amendments.
  • Draft memo's to DFAS to return funds to State as needed upon final signature of 632(b)'s.
  • Receive and process Department of State Memoranda of Request (MOR) seeking DSCA tasking of implementing agencies. Process DSCA clearance of Department of State-drafted Memoranda of Request seeking DSCA tasking of implementing agencies. Receive and process cleared MOR.
  • Monitor the 632(b) Report within SCMS on a daily basis to ensure that all 632(b)-funded programs identify an established link between PKO cases and their corresponding 632(b) Memorandums of Agreement (MOAs).
  • Input the appropriate information into SCMS to match unlinked PKO cases with their corresponding 632(b) MOAs, as required.
  • Research, identify, and catalog originating 632(b) documents for all unlinked PKO cases listed on SCMS's 632(b) Report.
  • Quality check the 632(b) Report to ensure all fields are fed with the correct data and are displayed properly.
  • Troubleshoot all 632(b) Report data issues, coordinating with the appropriate Country Finance Director (CFD) and other contacts to fix issues.
  • Access Defense Security Assistance Management System (DSAMS) and coordinate with the appropriate CFD and other offices, as necessary, to maintain the integrity of the 632(b) Report.
  • Monitor the 632(b) Report within SCMS on a daily basis to ensure that all 632(b)-funded PKO programs identify an established link between cases and their corresponding 632(b) Memorandums of Agreement (MOAs).
  • Input the appropriate information into SCMS to match unlinked BPC cases with their corresponding 632(b) MOAs, as required.
  • Research, identify, and catalog originating 632(b) documents for all unlinked BPC cases listed on SCMS's 632(b) Report.
  • Quality check the 632(b) Report to ensure all fields are fed with the correct data and are displayed properly.
  • Troubleshoot all 632(b) BPC case data issues, coordinating with the appropriate CFD and other contacts to fix issues.
  • Access Defense Security Assistance Management System (DSAMS) and coordinate with the appropriate CFD and other offices, as necessary, to maintain the integrity of the 632(b) Report.
  • Respond to daily Department of State inquiries regarding PKO funded cases.
  • Collaborate with IA's to receive monthly PKO FMR Action Item and Case Closure updates and review the updates for DSCA action.
  • Consolidate monthly PKO FMR Action Item and Case Closure updates and provide to State.
  • Provide weekly updates on MOR's tasked to DSCA until case is fully implemented.
  • Provide State with final copies of case LOA's and official financially implemented dates.
  • Provide State with case closures and final dollar value of funds returned off cases.
  • Provide the Department of State with a quarterly report documenting the status of PKO funds available for reprogramming.
  • Support MOR development with IAs and Global Combatant Command (GCC) upon concept approval; informs respective offices, as required.
  • Reviews MORs in accordance with the scope of work defined in the IAA.
  • Supports Letter of Offer and Acceptance (LOA) tasking for IA case development, modification, or amendment; includes DOS on tasking and significant case e-mails per PKO Memorandum of Understanding (MOU).
  • Distributes signed LOA package to DOS and GCC as appropriate.
  • Conducts review of unexpended funds in conjunction with DOS and identifies the need for IAA amendments or de-obligation of funds.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystemsinc.com or 844-463-6178.


Company Information

Apex Systems is a world class technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients’ digital visions. We provide a continuum of service from workforce mobilization and modern enterprise solutions to digital innovation to drive better results and bring more value to our clients. Apex transforms our customers with modern enterprise solutions tailored to the industries we serve. Apex has a presence in over 70 markets across US, Canada and Mexico. Apex is a segment of ASGN Inc. (NYSE: ASGN)

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Dice Id : apexsan
Position Id : BHJOB2374_1247746
Originally Posted : 4 months ago

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