Smartsheet IT Project Coordinator (must be local to Phoenix, AZ)

This is a 4 month contract-to-hire position in North Scottsdale requiring 3 days a week in office. 

General Description:

The Project Coordinator provides project management support to the PMO department by assisting with administrative and coordination activities required for projects.

Essential Duties and Responsibilities:

• Maintains project documents such as:  project plans, risk/contingency plans, issue and action item listings, expense tracking reports, and project status reports.
• Supports Organizational Change Management activities as needed.
• Schedules meetings, prepares meeting space (conference room set-up, network connectivity, WebEx, etc.) records and publishes meeting minutes.
• Performs follow-up on action items assignments, escalates significant risks and issues to the primary project manager.
• Perform all activities required for on-boarding and off-boarding project support personnel,  arrange for computer equipment, security, network access, office supplies, etc.
• Monitors project costs and resource usage including maintaining time tracking spreadsheets and project team vacation calendar.
• Compile internal project expense reporting for Accounting and Finance
• Routing and recording of project related invoices.
• Serves as the departments records management coordinator.
• Other duties may be assigned.

 Qualifications:

• This position requires 3 or more years of related experience in project administration and/or office administration. 
• Proficient in the use of Microsoft Office (Excel, Word and PowerPoint) tools required. 
• Document management experience a plus.
• This position also requires excellent interpersonal, analytical, communication, organizational, and problem solving / critical thinking skills.
• In addition, this position requires the candidate be able to multi-task and work successfully within strict deadlines.
• Knowledge of Microsoft Project and Visio desired.
• Experience with Scrum / Agile is preferred.
• The role requires someone who is a self-starter, who can work independently but is not afraid to ask questions and understands the value of asking questions to ensure understanding and alignment.