Government Contract Controller

Accounts payable, Paychex, Federal government, Cost accounting, Microsoft SharePoint, FAR, Government contracting, Payroll, Billing, Payments, Pricing, RFQ, Contract management, Cash flow, Microsoft Excel, Legal, Finance, Financial reporting, Reporting, Audit, Cash management, Request for proposal, Taxes, Supervision, Compliance, Accounting, DoD, Contract Administration, General journal
Full Time
Work from home not available Travel required to 10%.

Job Description

The Manager position will oversee, and in some instances directly handle, the contract administration and financial record-keeping and payroll for the Oneida Indian Nation s federal contracting businesses. The right candidate must be able to work in a small business environment, managing a variety of tasks and projects in coordination with other Shared Service departments across Oneida Nation Enterprises (Finance, HR and Legal), while ensuring compliance with federal contracting regulations and cost-accounting methods.

Duties & Responsibilities :

  • Manages the Contract Administration and Accounting functions for OTS and Croop, ensuring generally accepted accounting principles are followed as well as DOD and government contracting requirements.
  • Ensures the monthly, quarterly and annual closing processes are followed with staff, in coordination with ONE Finance department.
  • Reviews, implements and monitors internal controls and general operating procedures for areas of responsibility.
  • Manage all payroll functions for organization
    • Manage, maintain and update payroll related data
    • Determine, with Human Resources and Legal, tax authority jurisdiction for new employees working out of state.
    • Apply for the appropriate state tax withholding account and unemployment tax account, working closely with the Legal department.
    • Determine if the contributory or reimbursable method for unemployment purposes is most appropriate, in conjunction with Legal and Senior Management.
    • Communicate with Paychex once applicable accounts have been established with account numbers
    • Prepare, file and ensure payment of applicable employer tax forms until Paychex has been transitioned to assume those responsibilities
    • Review Payroll Tax Reports produced by Paychex and ensure for each payroll all deductions are appropriate, including tax withholdings and garnishments
    • Process data files to third parties as needed for payroll, such as the 401k
  • Works with ONE Finance department to ensure all accounts payable payments are appropriate and authorized.
  • Ensures Contracts & Accounting staff is appropriately trained.
  • Reviews all work performed by the Contracts & Accounting Clerk, including monthly contract billings, journal entries and account analyses (reconciliations) of all balance sheet accounts for support of balances.
  • Efficiently coordinates and leads various projects relating directly to the Accounting areas in the Finance Department (i.e. software implementation/upgrades, etc.)
  • Responsible for the accurate preparation and timely delivery of internal financial statements and analysis to management.
  • Works with Accounting firm and/or ONE Finance department to prepare complete and accurate financial reports and required filings with various external agencies, including quarterly tax filings and annual financial statements.
  • Responsible for the primary coordination with the external auditors for the annual financial statement audit, and any DOD or US government contracting audits.
  • Responsible for coordination with tax accountants for the annual preparation and filing of state and federal tax returns and other tax filings.
  • Manage cash flow for the enterprise in coordination with the Nation Cash Manager.
  • Oversees development of draft Cost Volume pricing and narratives for customer/client proposals in accordance with RFP/RFQ instructions for OTS Director review with Executive Management.
  • Follows a standard file naming convention, nomenclature and folder hierarchy for document organization within Sharepoint for easy reference and locating by other authorized users.
  • Supervises preparation and filing of contract-related reporting to GSA for record-keeping of contract modifications and reporting and payment of Contract Access Fees.
  • Supervises preparation of documents and related filings for the Small Business Administration (SBA).
  • Working with the Director of Site Operations and ONE Human Resources, ensures compliance of contract terms and Federal Acquisition Regulation (FAR) clauses incorporated into each contract.

Minimum Qualifications :

  • Bachelor's Degree in Accounting required
  • Experience with FAR compliance and contract administration required.
  • Minimum of 7 years experience in Accounting or Finance related fields; prior supervisory experience required.
  • Strongly desire experience with DOD government contracting standards and audits.
  • Must possess strong computer skills - MS Word, MS Excel, MS PowerPoint, MS SharePoint and automated accounting systems.
  • Excellent oral and written communications skills are a must.
  • Excellent organizational skills required.

Remarks: This job description is intended to be illustrative of the position's duties and should not be construed to be an exhaustive statement of the essential functions of the job.

Posted By

Heidi Berger

5218 Patrick Rd Verona, NY, 13478

Dice Id : 90744481
Position Id : 6274633
Originally Posted : 3 months ago
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