Please note that this is a 2+ months contract position with possibility for contract to hire.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
(other duties may be assigned)
To answer and direct all incoming phone calls which come through the main switchboard.
To give directions to callers to offices, to parishes, to schools and other religious entities..
To take messages, and to be a holding place for things to be picked up or delivered.
To call for emergency help, such as police or fire, as the situation dictates.
To Welcome and greet visitors and guests to the Offices.
To direct visitors and guests to meetings, appointments or offices.
Sort and prepare mail for office and notifies the offices the mail has been sorted.
To sign for FED EX, UPS, and U.S. Mail deliveries
Personal Characteristics- Ability to maintain a high degree of confidentiality concerning work of the client.
OTHER OR SHARED RESPONSIBILITIES:
This position can help with large mailings, by labeling envelopes, as well as, folding letters and stuffing envelopes.
Assist Chancery Offices with administrative and clerical projects as requested
THIS POSITION SUPERVISES:
No other positions.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Must have the ability to interact professionally with all pastors, employees and visitors.
Must have ability to work in a multi-cultural environment.
Must have effective organization skills, effective written and verbal communications skills and ability to work with minimum supervision.
Education and/or Experience:
Associates Degree preferable plus 3-5 years of experience in reception or administrative assistant roles.
Must have ability to communicate effectively and have strong interpersonal skills.
Bilingual in Spanish/English or Vietnamese/English preferred.
Patience and basic common sense required. This position requires: the ability to listen and to problem solve; the ability to calm irate callers or to handle difficult people who come to the offices; the ability to be kind, courteous, helpful; and the ability to handle rudeness on the phone or in person.
Proficient in Microsoft Office
Certificates, Licenses, Registrations:
This position requires the ability to see, hear, speak and listen. This position requires the employee to sit for long periods of time at a desk. It also requires the frequent use of hands in repetitive motion of picking up the handset of the telephone and putting it down. It requires the ability to do a great deal of talking in conversations, both on the phone and in person. The employee must frequently lift and/or move up to 10 pounds.
The noise level in the Reception area should be quiet, in order to hear callers on the phone. This space is wheelchair accessible.
The employee must be physically present in the office. Able to work cooperatively with other members of the staff and with parish staff and be able to multitask. The employee is expected to work within normal office hours (8:00 am to 5:00 pm) five days a week. Overtime and/or travel are rarely required.
Applicants must provide their phone number. Reference job number 4663.
San Francisco, CAContact