Title: Service Operations Consultant
Location: North Chicago, IL
Duration: 8-10 Months+
Locals Only (Phone and In Person)
1 JOB PURPOSE The Service Operations Consultant is accountable for validating that the production processes and quality metrics are in place and operational for Pharmaceutical ’s Office 365 tenant. This role provides governance and oversight for all critical production services along with support and prioritisation for the delivery of Maintenance and Support activities.
2 RESPONSIBILITIES • Ensure that all critical production services are executed as appropriate. Processes in scope include: Event, Incident, Problem, Request, Access, Knowledge, Change Evaluation, Service Validation & Testing, Release and Deployment Management, and Configuration Management • Serves as primary delivery contact for Audit requests. Responsible for driving specific audit remediation actions and fixes with Service Provider and Technology Domain teams. Ensure that all the IT systems are complaint with SOX, PCI, PII etc., • Accountable for ensuring that the Service Transition processes are fully executed. Provides input and feedback into the Change, Release and Deployment processes and schedules ensuring minimal impact and downtime of changes to the business. • Provides input and feedback for Applications Business Impact Analysis definition and requirements. Reviews the Application Disaster Recovery plans and ensure that the service providers exercise test drills and execute the plan as designed. Assists providers in coordinating with 3rd party hosting or Software-as-a-Service (SaaS) providers on recovery capabilities. • Reviews and Approves the Service Providers application and technical documentation such as Request for Change, operating procedures and technical and non-technical specifications. • Evaluates and Approves the Service Providers reported performance trends and the process improvement recommendations to identify areas where preventative maintenance might be performed to improve Applications performance and efficiency. • Responsible for reviewing the service provider Service Level Agreements and participating in any action plans that are required to address any deviations and/or improvement opportunities with the supplier. Helps manage the relationship with vendors to ensure superior service delivery for all application maintenance and support activities. • Performs daily reviews of ticket activity: queue levels, processing efficiency, backlogs, aging levels along with prior day Incidents and adjusts priorities as needed to ensure that ticket processing and the Problem Management engines are performing within expected operational parameters. • Seeks ways to reduce Business as Usual application related costs and increase efficiencies of applications in production. Ensures that year over year total cost of ownership continuous improvement goals are achieved. Identifies additional opportunities to reduce maintenance and support total cost of ownership. • Serves as primary Pharmaceutical Client contact point and first level of escalation for Incidents and Problems. Assists with the prioritization and escalation of system recovery issues with Cross-functional, Build and Infrastructure teams. • Expense Verification, Processing, Recording and Reporting: Verify all billing is in accordance with expectations and compliant with the terms and conditions of applicable contracts & Pharmaceutical policies. Produce monthly reports for management. • Financial Reconciliation: Analyze reported expenses against expectations and address discrepancies; Ensure appropriate recording of expenses by affiliate accounting in relevant accounts; Reconcile recorded expenses with reports when required.
3 ROLES • Interact with the infrastructure team and business users to provide end to end reporting of Application environment health including: availability, performance, change management and overall environmental health. • Acts as Subject Matter Expert for the applications in the functional space. Provides the business knowledge and oversight for issues related to Maintenance and Support activities. • Assists MSPs in ensuring that all the user access to IT systems are properly controlled and authenticated and segregation of duties are maintained. • Will conduct an annual access certification process ensuring that current users still require access to applications under their responsibility. • Performs initial business risk assessment for Maintenance and Support and Minor Enhancement activities. • Monitors and reviews production defects and recommends enhancements to improve the testing models over time. • Actively contributes to cross technology process improvement initiatives. Monitor process adaptation and adherence. Reviews and provides input to improve procedures as applicable. Collaborates with service provider to ensure that all applicable Pharmaceutical IT policies and procedures are followed. • Partakes in vendor performance meetings and operational reviews. • Participates with supplier personnel regarding short-term architecture strategy development and provides recommendation as it relates to Application performance or continuous improvement. • Performs post installation analysis including lessons learned and provides recommendations for continuous improvement implementations as needed. • Provides inputs to the technical reports and documentation that confirm the Root Cause Analysis for Incidents and Problems. • Reviews and updates as needed, repository of all key information on supported applications including licenses, users, configurations, Configuration Management Database meta-data or additional information as required. • Contributes to the development of new or the refinement of existing critical Service Operations and/or Service Transition processes. • Provides guidance to the Service Management Manager regarding Third Party implementation of security requirements and controls appropriate to the classification of the data.
4 QUALIFICATIONS • Bachelor’s degree in information technology, Computer Science or Computer Engineering. • Minimum of 6 years of combined experience in Information Technology. • Proven experience with Application outsourcing and terminology such as Service Operations, ARC’s/RRC’s, Service Level Management and Vendor Management.
5 PREFERRED QUALIFICATIONS • Master’s degree in business administration, Computer Science or Computer Engineering. • Experience with Software Development Lifecycle (SDLC) methodologies. • Knowledge of (could be a platform or a vertical such as Oracle, or Life Sciences Pharmaceutical Research and Development or Financial application technologies, etc.). • Ability to prioritize and multi-task. • Strong problem resolution skills. • Proven experience with ITIL, specifically Incident and Problem management as well as Continuous Improvement Planning (CIP), Cost Optimization, Demand and Release and Deployment Management. • ITIL Foundation Certification. • ITIL Intermediate Certification in Service Operations. • Experience developing and implementing Operating Level Agreements (OLA’s). • Demonstrated ability to coordinate cross-functional teams towards task completion. • Experience with Service Operations in a global, multi-sourced environment.
INTAKE CALL NOTES: Top 3 to 5 skillsets needed for this role: 1) Ability to take direction, follow through on all parts of deliverable and work through them independently 2) Deep knowledge SLDC process 3) Deep knowledge different types of compliance (SOX, GDPR, etc) 4) Knowledge of Service management (know SLA's adn how to manage to them) 5) Experience working with vendors and outsourcing
Thanks & Regards
Dynamic Enterprise Solutions Inc