I. JOB SUMMARY
Responsible for spend category management, strategic sourcing, supplier negotiations, contracting, procurement and contact administration of spend for various and sometimes complex categories of spend. Manage and ensure compliance with Procurement Policy, and Procurement Methods and Procedures. Serve as the key liaison between vendor and internal stakeholders to proactively develop and manage sourcing plans, lead various sourcing projects, including RFI’s and RFP’s, and negotiate sourcing contracts for smaller sized categories and projects, as assigned, in the best interest of the organization.
II. ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Responsible for category management of smaller-scale procurement initiatives that involve leading work activities such as development and distribution of RFX proposal packages, evaluation of RFX proposals, financial analysis (i.e., total cost of ownership (TCO), price negotiation, negotiation of contract terms & conditions, and management of contract compliance and dispute resolution.
2. Manage individual project prioritization.
3. Learn and apply supply chain and sourcing principles, theories, and concepts. Learn and apply project management and negotiation approaches on all sourcing projects.
4. Manage compliance with Fiscal Policy, Procurement Policy and Procurement Methods and Procedures. Educate and ensure compliance with these policies.
5. Build relationships and collaborate with functional business units to plan Procurement and Sourcing projects. Advocate for the competitive bidding of purchase requirements.
6. Negotiate, draft, red-line and interpret contract provisions.
7. Monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts.
8. Manage assigned categories of spend.
9. For key suppliers that may be assigned, help manage a key supplier performance management program, including score-carding and quarterly business reviews, to meet changing needs of the business, ensuring strategic alignment and optimal performance.
10. Work to resolve procurement issues and structure sourcing projects for assigned categories that cross a range of diverse operating companies, topics, and processes.
1. Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
2. Building Trusting Relationships - Using appropriate interpersonal styles to establish effective relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one’s intentions.
3. Collaborating - Working cooperatively with others to help a team or work group achieve its goals.
4. Communication - Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that help them understand and retain the message, listening actively to others.
5. Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
6. Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
7. Work Standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
IV. MINIMUM REQUIREMENTS
1. Bachelor’s degree or the equivalent combination of education and experience.
2. Zero (0) to two (2) years sourcing project leadership experience, including RFP management, negotiations, category management, contract drafting and redlining (including Statements of Work), and supplier performance management.
3. Effective verbal, written, and interpersonal communication skills.
4. Experience using MS Office applications (Word, Outlook, PowerPoint, and Excel).
5. Demonstrated analytical skills.
6. Time management skills.
V. PREFERRED QUALIFICATIONS
1. Bachelor’s Degree in business, supply chain management, or procurement.
2. Three (3) years sourcing project leadership experience, including RFP management, negotiations, category management, contract drafting and redlining (including Statements of Work), and supplier performance management.
3. Negotiations experience.
4. Experience with Source-to-Pay process.
5. Experience in the trucking/transportation industry.
6. Knowledge of sourcing systems such as SAP, Coupa, Ariba or Oracle.
7. Experience with Oracle and Coupa applications.
VI. WORKING CONDITIONS
This job operates in a professional office environment indoors. Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
VII. PHYSICAL DEMANDS
The position requires the ability to spend long hours sitting or standing while using office equipment and computers. Ability to perform repetitive tasks such as typing and keying. Occasional lifting, pushing/pulling, carrying 10 lbs of supplies and materials is required.