Document Control Coordinator

    • SPARTA, Inc. dba Cobham Analytic Solutions
  • Posted 44 days ago | Updated 1 hour ago

Overview

Remote
USD 25.34 - 44.33 per hour
Full Time

Skills

Document management
Customer satisfaction
Document processing
Data management
Records management
Office automation
Decision-making
Project documentation
Microsoft Word
Life insurance
Quest
Value engineering
Collaboration
Supervision
Documentation
Design
Operations
Management
FOCUS
Data
Database
Distribution
Storage
Interfaces
Microsoft Excel
Communication
Security clearance
Art
Accessibility
AIM

Job Details

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Job Description:

Parsons is looking for an amazingly talented Document Control, Sr. to join our team in Kwajalein Atoll, Marshall Islands! In this role, you will coordinate all tasks associated with document the FY18 Family Housing Project, ensuring adherence to quality standards, production schedules, and client satisfaction. You will collaborate with the client, manager production activates, and provide input and updates on the project.

*** The Document Control Coordinator must be willing to go to Kwajalein Island, Marshall Islands. This position is not a remote opportunity.

What You'll Be Doing:
  • Under minimal supervision performs a variety of document control functions for a project or department.
  • Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.
  • Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.
  • Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.

What Required Skills You'll Bring:
  • Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
  • Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers' needs.
  • Provides assistance to users in capturing and locating electronic information.
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
  • Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
  • Assists junior document control staff to ensure effective implementation of project-specific procedures.
  • Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
  • Delegates and directs the work activities of project document control team.
  • Performs other duties commensurate with functional level and responsibilities.
  • Contributes as a team player who is deadline driven and works well with others.
  • Performs other responsibilities associated with this position as may be appropriate. Refer to Job Description for Education and Experience Requirements

What Desired Skills You'll Bring:
  • Ability to work Remotely : Kwajalein Atoll, Marshall Islands
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems. Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
  • High school degree and 8 or more years of relevant work experience, including 3+ years of document control experience.

KEY RELATIONSHIPS:
Supervision Received - Document Control Supervisor; Project Manager
Supervision Given - Lower-level Document Control Coordinators (technical guidance only)
Internal Contacts - All Employees on Project; all Engineering disciplines
External Contacts - Client; Suppliers

Minimum Clearance Required to Start:
Not Applicable/None

This position is part of our Federal Solutions team.

Our Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our diverse, intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what's next to deliver the solutions our customers need now.

Salary Range:
$25.34 - $44.33

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company's core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!