Facilities Specialist

Responsibilities:

• Conduct daily routine facility walk-throughs (building and grounds) to ensure a safe, clean, and functional work environment and identify maintenance or safety issues and report findings promptly.
• Ensure the facility remains organized and presentable in accordance with company standards and in compliance with regulatory requirements.
• Communicate regularly with the company operations team to ensure all issues are properly escalated and resolved.
• Coordinate and monitor facility maintenance work, including electrical, plumbing HVAC, and general repairs. Ensure timely, high-quality service delivery and comply with regulatory requirements.
• Perform maintenance tasks such as replacing light bulbs, fixing locks, assembling furniture, or troubleshooting simple equipment issues.
• Recommend maintenance improvements, facility upgrades, and design modifications as needed.
• Assist with planning, bidding, and scheduling vendors for facilities installations and repairs.
• Submit work orders and contracts to legal, finance and relevant teams for review and approval.
• Conduct and document annual building, fire and safety inspections, working with building management, vendors, city officials and local fire departments.
• Verify completion and quality of work before signing off and submit invoices to AP for payment.
• Maintain accurate facility records, including invoices, service logs, and inspection reports.
• Provide on-site support for special projects, office moves, or workplace setups as needed.
• Perform other facility-related tasks as assigned.

Qualification:

• 5+ years of facilities specialist experience
• Great verbal and written communication skills
• Good organizational skills
• BS/BA in facility management, engineering, or related field preferred
• FMP Certified is a plus.