Workday HCM Administrator - Permanent Hybrid Position

NO 3RD PARTIES - Permanent position (this is NOT a contract role). Client is not providing visa sponsorship

The Planet Group is currently seeking a fulltime permanent Workday HCM Administrator for a hybrid onsite permanent position.

This is a hybrid role. In office 3 days/week is mandatory

Can work out of any of these 3 locations: LOCAL ONLY. THE CLIENT IS NOT PAYING FOR RELOCATION

1. Akron, OH
2. Cleveland, OH
3. Chicago, IL

We re seeking someone with experience managing and supporting Workday HCM.

Key Focus Areas for the Workday HCM Administrator

• System Administration: Oversee the technical administration of the Workday system to ensure smooth and secure operations, including user access, security settings, and system configurations.
• Data Management: Maintain data integrity and accuracy across the platform, oversee data migration and validation, and ensure compliance with governance standards.
• Partnership with HRIS Analyst: Collaborate closely with the HRIS Analyst on data stewardship, change management, and business analysis, while also working with broader HR teams as needed.
• Collaboration with IT and Vendors: Partner with internal Technology teams and external vendors to support system updates, troubleshoot issues, and implement new features.
• Change Management: Lead system change initiatives, manage updates and new feature rollouts, develop and maintain reports/dashboards, and ensure stakeholder communication and training.

Overview:
We re seeking a skilled Workday HCM System Administrator to join our team and support the ongoing optimization and administration of our Workday platform. In this role, you ll ensure the system operates smoothly and securely while collaborating cross-functionally with People & Culture and IT. If you're detail-oriented, technically strong, and passionate about driving data integrity, process improvement, and cross-team collaboration, we d love to hear from you!
System Administration & Configuration

• Serve as the primary technical administrator of the Workday HCM system, ensuring stability, security, and performance across all HCM modules (Core HCM, Compensation, Benefits, Recruiting, and Absence).

• Manage user access, security roles, and system configurations, including periodic access reviews and compliance checks.

• Configure and update business processes, calculated fields, notifications, and security settings based on business needs.

• Partner with the Technology & Operations team and HRIS to troubleshoot system issues, manage & build integrations, and coordinate system updates and feature rollouts.

• Perform data audits, mass data uploads/updates (EIBs), and regular validation to maintain accuracy and compliance with data governance policies.

• Monitor system performance, resolve errors, and manage escalated user support issues (Tier 2/3)

Data Management & Reporting

• Oversee data integrity and accuracy within the HCM system, ensuring all employee and organizational data is complete, accurate, and secure.

• Support data migration, validation, and compliance with internal and external reporting requirements.

• Build, enhance, and maintain custom and advanced reports and dashboards to support HR, Finance, and Payroll operations.

• Collaborate with Finance on position management, cost center hierarchies, and payroll audit reporting.

Cross-Functional Support

• Collaborate with People & Culture and IT teams to gather requirements and deliver effective system solutions

• Assist with user training and documentation to promote effective system use across departments

Collaboration & Change Management

• Partner closely with HRIS on data stewardship, change management, and business analysis to ensure alignment between technical and functional needs.

• Collaborate with cross-functional teams including People & Culture, Finance, Payroll, and Technology & Operations Services, to deliver effective, scalable system solutions.

• Manage change control processes, including configuration tracking, stakeholder communication, and user training related to new features or process enhancements.

• Work with internal technology teams and external vendors to maintain system efficiency, troubleshoot issues, and implement updates.

Continuous Improvement & Projects

• Stay current on Workday Community updates, release notes, and best practices to drive continuous improvement.

• Lead or support Workday enhancement projects, ensuring smooth testing, documentation, and deployment of new capabilities.

• Promote user adoption and education through documentation, training sessions, and proactive support.

Required:

• Minimum 3 years experience as a Workday HCM System Administrator or HRIS Analyst, ideally within accounting, finance, or professional services.

• Strong hands-on experience with Core HCM and related modules (Compensation, Benefits, Absence).

• Proven ability to configure business processes, security roles, and calculated fields, and perform EIB data loads.

• Experience maintaining data governance standards and ensuring system compliance.

• Demonstrated success partnering with Finance, Payroll, and IT to align data and configurations.

• Strong communication, analytical, and problem-solving skills, with the ability to work cross-functionally in a collaborative environment.

• Comfortable leading testing and documentation of Workday semi-annual updates and system enhancements

• Experience collaborating with Finance on position management, cost center hierarchies, and payroll audit reporting

Preferred Qualifications

• Workday certification(s) in Core HCM, Reporting, or Security.

• Experience supporting Workday implementations or new module rollouts.

• Bachelor's degree in information systems or a related technical field; HR or Accounting background a plus.

At The Planet Group, we connect Enterprise Systems experts with opportunities that match their skills, goals, and ambition. From fast-moving startups to global enterprises, we partner with top organizations across industries giving you access to roles where your contributions make a difference. Explore flexible options including contract, direct hire, and contract-to-hire, all supported by a team that puts people first.

Additional Information

If you are interested, please respond to this ad with an updated resume and a summary of your skills. We look forward to hearing from you soon.

All your information will be kept confidential according to EEO guidelines