Project Coordinator / Jr Project Manager

Description

The Project Coordinator plays a pivotal role in supporting the execution of critical milestones throughout a project lifecycle. This includes overseeing key deliverables, coordinating between departments, and ensuring project goals are met with precision in terms of time, cost, and scope. The role also involves direct involvement in billing, labor coordination, documentation, and project closeout processes, ensuring smooth transitions from project initiation to completion.

Requirements

Key Responsibilities:

• Organize and facilitate internal and external kick-off meetings, progress payments, engineering reviews, production/programming, field installation, substantial completion, and closeout meetings.
• Collaborate with other departments to update progress associated with applicable deliverables. Record updated status using company-standard tools to ensure shared visibility across teams.
• Coordinate with the project team to determine labor needs and schedule all field labor resources.
• Analyze and report on project data to ensure quality assurance in terms of time, cost, and scope for assigned projects.
• Assist the team with interoffice coordination, including change orders, monitoring labor hours, and ensuring accurate billing.
• Work with the help desk to respond to inbound IVR inquiries and requests as needed.
• Manage the project closeout process, including maintenance and tracking of punch lists, coordinating with trade partners, triggering substantial completion milestones, and managing associated deliverables.
• Oversee Time & Materials (T& M) billing, ensuring accurate tracking of service hours and material costs for proper invoicing.
• Maintain structured documentation for all service-related activities and updates within ticketing systems. Ensure clarity and accuracy in all written and verbal communications.
• During peak demand periods, take on responsibilities typically assigned to a Project Manager for small-to-medium-sized projects. Use guidance from Senior Project Managers (SPM) as needed.
• Perform other duties as assigned, taking the initiative to ensure the successful completion of projects and supporting the team as required.
• Strong organizational skills with an ability to handle multiple projects simultaneously.
• Excellent written and verbal communication skills, with a strong focus on clarity and accuracy.
• Experience with T& M billing, field labor coordination, and project closeout processes is highly preferred.
• Ability to work collaboratively and cross-functionally with different teams and departments.
• Strong problem-solving skills and attention to detail.

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Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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