Overview
Skills
Job Details
Job Title: PeopleSoft HCM Module Specialist
Experience: 10+
Location: Tallahassee, FL (Onsite)
Job Description:
Position Overview:
The Consultant shall support the Division of Accounting and Auditing (Division) with preparing for the implementation of the PeopleSoft Human Capital Management (HCM) module. The Division, including the Bureau of State Payrolls (BOSP), will need support adapting and preparing for the coming changes with Florida Planning, Accounting, and Ledger Management (Florida PALM) financials and payroll waves. The Consultant must be a qualified full-time PeopleSoft HCM Payroll Module Specialist, who has the experience as outlined in the Skills Matrix.
Duties:
1. Testing Support:
Preparing for and completing user acceptance and parallel testing of Florida PALM business processes in conjunction with the Florida PALM project, People First project, and the Division.
Reviewing and understanding Florida PALM functional designs to confirm statewide payroll processes are functioning as expected and validating calculations.
Working with Division and UAT support team to document testing results and resolve all issues.
2. Business Process Changes Support:
Understand current and future processes and evaluate change impacts based on business process models and Project documentation.
Providing HCM and payroll business processes subject matter expertise to the Division during working sessions with the Florida PALM project.
Providing subject matter expert recommendations and alternate business solutions to Florida PALM business processes to better meet the Division needs.
Reviewing Division payroll data needs and supporting and documenting the creation of PeopleSoft queries to meet those needs.
Reviewing and preparing desk procedures, job aids, and learning tools (e.g., manuals) to support the Division and agency personnel in performing Florida PALM payroll activities.
Preparing the Division to identify and adapt to the business process changes with Florida PALM.
Collaborating with the Division Training Team to provide knowledge transfer on HCM processes for Division and Agency users.
3. Project Management Support:
Identifying Division risks associated with the business process changes and recommending solutions (e.g., business process changes, policy updates).
Use and share Enterprise Resource Planning (ERP) lessons learned and best practices with the Division that may promote efficiency and help to identify and mitigate potential risks.
Identifying and recording business process change impacts (e.g., policy changes, business process updates) and working through solutions with the Division.
Managing tasks associated with this effort.
Coordinate activities with Division resources responsible for transitioning the Division to Florida PALM.
Collaborating with the Division to develop policy, communications, and training for the Division's customers.
Assist the Division with conversion and cutover planning and execution.
Responsibilities:
| Consultant Responsibilities: | ||
| Deliverable Name/Description | Tasks | Deliverable Expectation/Performance Measures |
| Prepare PeopleSoft Queries for HCM module | 1. Identify data needs of BOSP. 2. Support BOSP with building queries necessary for Florida PALM. 3. Document the queries that were prepared for BOSP. | PeopleSoft HCM queries must include: Inventory of required queries. Demonstration that queries met the needs of the Division. Query process documentation. Query criteria. |
| Payroll User Acceptance Test Scripts | 1. Review the major operational responsibilities of the Division to support and help staff create UAT test scripts and templates to identify the data necessary to execute the testing. 2. Review test scenario inventory and document gaps. 3. Prepare test scripts for Division payroll activities. 4. Prioritize the order of execution of test scripts to ensure critical processes are fully tested and dependencies are considered. | Payroll User Acceptance Test Scripts must include: Test scenarios to support each test case. Test case to support completing Division HCM module responsibilities. Priority assigned for each script. Deadline for preparing UAT testing scripts: 12/21/2025 |
| Facilitate the Execution of enterprise interface | 1. Support the planning for enterprise UAT testing. 2. Act as a subject matter expert in ERP/People Soft HCM payroll functionality to promote efficiency, identify and mitigate potential challenges and impart understanding to Division UAT participants. 3. Provide daily updates to the Division UAT support team regarding test progress and results. 4. Coordinate testing validation with Division | Testing support must include: Weekly written summary of testing related activities performed. Participate in testing meetings. Review of project documents, tracking/mitigating testing related risk and issues. Communication of testing results, impacts, system changes and knowledge transfer of ERP processing to Division personnel. Deadline for the first weekly written summary of testing related activities performed: Close of Business (COB) each Thursday through the duration of the PO. |
| Prepare Learning Aids | 1. Collaborate with the Division to determine the need for learning aids. 2. Prepare draft content for review. 3. Finalize content. | Learning Aids must include: Documented process changes. Steps to complete the new processes in the HCM module. Deadline for preparing learning aids: 01/15/2026 |