Office Administrator

Role: Office Administrator

Location: Phoenix, AZ-Onsite

Contract

Key Responsibilities

• Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
• Administrative Support to CEO: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
• Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
• Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
• Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
• Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
• Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
• Event and Meeting Coordination: Organize meetings and internal events, and manage logistics for off-site gatherings.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Familiarity with budgeting, expense tracking, and record-keeping.
• Ability to handle sensitive information with discretion.
• Bachelor s degree required.