Front Desk Receptionist

Software Guidance & Assistance, Inc., (SGA), is searching for a Front Desk Receptionist for a CONTRACT assignment with one of our premier Financial Services clients in lower Manhattan, NYC. He or she must be in the office 5 days/week.

Responsibilities :

• Operate multi-line telephone system to answer incoming telephone calls and direct calls to appropriate employee or department
• Respond to caller/visitors and by providing general information in a timely, professional and courteous matter
• Greet on-site visitors and announce visitors to appropriate employee
• Schedule meetings and conference rooms
• Monitor visitor access
• Maintain orderly and tidy receptionist area and 23rd floor conference rooms
• Maintain preventative schedule for all AV equipment with IT
• Preform Sundry duties as assigned
• Assist with coordinating details for events such as conferences, business meetings, internal and external Scotiabank events
• Assist with book, organizing event space, arranging food/beverages/appropriate decor, ordering supplies, coordinating logistics and ensuring details of event operate smoothly and efficiently
• Assist in efforts to publicize the event to employees
• Assist with coordinating event invitations and manage RSVP List
• Manage and process business card orders for new hires and existing colleagues
• Manage and process expense reports, including obtaining approvals and submission to Finance
• Generate and process purchase orders (PO's), including obtaining approvals and submitting invoices
• Oversee the monthly OpCo updates, ensuring timely data submission from all team members, and maintaining clarity, conciseness and visual neatness in presentation slides

Required Skills :

• 2-4 years experience as a Receptionist
• Ability to manage multiple projects and work assignments
• Prior experience coordinating events with little supervision
• Presentation experience
• Excellent interpersonal skills in person and by phone

Preferred Skills :

• Prior experience working Reception within Financial Services

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.