Assistant Estimator | Jacksonville, Florida

This is an Entry Level position.

1. Primary Function:

The Assistant Estimator is responsible for assisting the Preconstruction team with all organizational and communications tasks within the department as well as facilitates progress for specific projects. Works with Architects/Engineers, subcontractors/suppliers and Estimators to ensure fluid operations of all Preconstruction processes.

1. Reports to: Director of Preconstruction, CEO, COO, & CFO

III. Duties and Responsibilities:

Document Control:

• Receives and downloads project plans, documents and specifications from emails, postings or shared files.
• Organizes project plans and documents into an accessible format pertaining to the structure of the project.
• Evaluates completeness of project documents and requests additional files, specifications or drawings.
• Uploads project plans and documents to a distributable link or published site for subcontractor use.
• Transmits addenda and other supplemental bid information to subcontractors.

Subcontractor Management:

• Assists in the subcontractor prequalification process and ensures that awarded subcontractors have the proper experience and financial capabilities to perform on the project.
• Helps manage the subcontractor solicitation process with Building Connected or other solicitation programs and assures that the proper contacts are included on appropriate bid lists.
• Solicits and maintains communications with subcontractors and vendors.
• Ensures subcontractor outreach in alternate mediums such as electronic messaging, forum updates and phone calls.
• Publicizes project information, promotes subcontractor participation and helps ensure proper bid coverage.

Bid Coordination:

• Assist the Preconstruction Director in maintaining project bids schedules and deadlines.
• Helps track early stages of job prospects.
• Assists in the project file organization and archive process.
• Oversees shared inbox organization and correspondence management.
• Schedules meetings on behalf of the preconstruction team.
• Works with project managers and executives to ensure timely collaboration on projects.
• Maintains bid log and database of estimate records.
• Assists in researching local business license requirements and jurisdictional restraints that may incur job costs.

Project Support:

• Assists in research of project specific materials and cost studies.
• Performs basic quantity takeoffs.
• Assists in the review and evaluation of minor bid packages.
• Organizes quotes and other pertinent information received from subcontractors and suppliers.
• Attends project specific meetings and maintains notes and minutes if necessary.
• Assists in the handoff process to the operations team and ensures accessibility of all preconstruction records.

Bid Finalization:

• Assists in data entry review for errors and miscalculations.
• Proofreads clarifications for clarity and errors.
• Accounts for all supplemental bid documents requested by clients.
• Reviews final bid presentation and corrects aesthetic errors.

Team Collaboration:

• Assists estimators and Director of Preconstruction Services with any related support they need.
• Assures that the project team acts with integrity and employs ethical behavior during all stages of the estimating process.
• Assist Project Managers during slow bid times.

1. Performance Evaluation:

Performance will be evaluated based on:

o Ability to complete assigned tasks.

o Assistance in maintaining Preconstruction networks, tools, programs and templates.

o Assistance in network communication and satisfaction.

o Ability to build and maintain subcontractor/vendor relationships.

o Ability to communicate effectively with the project team.

1. Required Skills and Experience:

o Independent sales strengths for presentations and projects pursuits.

o Strong communication, organization, time management and interpersonal skills.

o Office administration or customer service experience preferred.

o Basic interest in construction processes.

o High School Diploma or GED.

o Familiarity/Proficiency with the following software or internet-based programs: Adobe, MS Excel, MS Word, MS Outlook