Human Resources Representative

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Human Resources Representative

Job Description:

Job Title: Human Resources Representative

Job Type: Contract

Job Location: Sunnyvale, CA

Work Schedule: On-site

Rate: $40,Based on experience

Description:

• Primary Function of Position
• This project-based role is responsible for supporting a targeted initiative to achieve full compliance with the organization s I-9 employment verification requirements. This role will assess existing records, audit documentation, resolve discrepancies, and enhance reverification workflows for employees with expiring or expired work authorizations.

Essential Job Duties

• Review existing I-9 records to identify employees with expiring or expired work authorizations requiring reverification.
• Coordinate and conduct I-9 reverification processes, working closely with employees and HR staff to gather updated documentation in a timely manner.
• Audit reverification documentation for accuracy, completeness, and compliance with federal regulations.
• Maintain secure and organized records of all reverification activities.
• Communicate clearly with employees and managers regarding reverification timelines, requirements, and next steps.
• Collaborate with the HR Compliance and Legal team to resolve any issues or discrepancies during the reverification process.
• Recommend improvements to reverification workflows, templates, and tracking tools for future compliance.
• Stay current with legal and regulatory changes affecting I-9 and employment authorization documentation.
• Provide updates and training materials to HR staff regarding reverification best practices as appropriate.
• Compile a post-project summary with lessons learned and recommendations for ongoing reverification management.

Required Education and Training

• Bachelor s degree in Human Resources, Business Administration, or related field; or an equivalent combination of education and experience.

Required Skills and Experience

• 2-4 years experience in Human Resources.
• Strong understanding of Form I-9 requirements, E-Verify, and work authorization reverification processes.
• Experience supporting or conducting I-9 audits or reverification projects.
• Excellent organizational skills and attention to detail.
• Ability to manage confidential information and work efficiently to meet deadlines.
• Strong communication skills for coordinating and explaining reverification procedures.

Preferred Skills and Experience

• Experience supporting or conducting I-9 audits or reverification projects.
• Self-motivated, adaptable to changing priorities, and able to work effectively both independently and within a team.
• Experience with Workday desirable.