Overview
On Site
Depends on Experience
Full Time
10% Travel
Unable to Provide Sponsorship
Skills
accounts payable
invoicing
quickbooks
accounts receivable
Job Details
Hi,
Hope you are doing well!
Please find the job description given below and share your interest with updated resume for a brief discussion about the position.
Job Title: Accounting Specialist (AP/ AR/ Invoicing)
Location: Ridgewood, NJ ( 5-days Onsite )
Employment Type: Permanent fulltime
Company Overview:
We are seeking a skilled and detail-oriented Accounting Specialist to manage invoicing, accounts payable (AP), and accounts receivable (AR) functions. This role is critical to maintaining accurate financial records and ensuring smooth day-to-day accounting operations.
Key Responsibilities:
Invoicing & Revenue Tracking
- Generate and send tenant rent invoices, lease charges, and other billables
- Track incoming payments and apply to the correct accounts
- Coordinate with property managers to ensure timely rent collection and lease compliance
- Monitor and follow up on outstanding tenant payments
- Maintain AR aging reports and escalate overdue accounts as needed
- Work with tenants on payment plans or dispute resolution
- Review and process vendor invoices, utility bills, maintenance charges, and contractor payments
- Ensure all AP transactions are recorded accurately and paid on time
- Reconcile vendor statements and resolve discrepancies
- Reconcile bank accounts and prepare monthly financial summaries
- Assist in budgeting, forecasting, and cash flow management
- Support monthly, quarterly, and year-end close processes
Qualifications:
- Bachelor’s degree in accounting, Finance, or a related field.
- 5-7 years of accounting experience, in accounting.
- Experience with U.S. accounting standards (GAAP)
- Proficiency in accounting software such as QuickBooks, Yardi, AppFolio, or similar platforms
- Strong Excel skills (pivot tables, VLOOKUP, etc.)
- Excellent communication, organizational, and problem-solving skills
- Ability to handle sensitive information with integrity and confidentiality
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