Overview
On Site
USD 35.00 - 37.00 per hour
Contract - W2
Skills
Organized
Executive Support
Screening
Editing
Presentations
Collaboration
Administrative Support
Filing
Supply Management
Budget
Regulatory Compliance
Business Administration
Organizational Skills
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication
Attention To Detail
Scheduling
Problem Solving
Conflict Resolution
Relationship Building
Adaptability
Management
MEAN Stack
Customer Service
Training And Development
SAP BASIS
Dimensional Modeling
Dialog Manager
SAS Display Manager
Job Details
Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Assistant for an opportunity with one of our premier clients in Seattle, WA
Overview: We are seeking an exceptional and highly organized Executive Assistant to provide direct administrative support to a team of five senior executives within organization. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be proactive, professional, and comfortable supporting executives who lead large-scale, fast-moving work.
Key Responsibilities:
Executive Support:
Calendar Management:
Proactively manage complex, dynamic schedules for five senior executives. This involves scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management.
Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly.
Communication:
Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence. Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences. Prepare briefings for meetings by compiling relevant documents, reports, and data insights.
Travel Coordination:
Plan and organize comprehensive travel itineraries, including flight bookings, ground transportation, and accommodation, ensuring alignment with executives' schedules and preferences.
Prepare detailed travel briefings with all necessary documents and contacts.
Administrative Support:
Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives' office runs smoothly. Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies.
Qualifications:
Bachelor's degree in Business Administration, Management, or related field is preferred.
3+ years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting. Exceptional organizational skills with a keen attention to detail. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Strong problem-solving skills and the ability to anticipate needs and potential challenges.
Ability to handle confidential information with discretion and maintain a high level of professionalism.
Key Competencies:
Attention to Detail: Demonstrated ability to manage intricate scheduling and project components accurately and efficiently. Proactive Problem-Solving: Capacity to anticipate needs and potential challenges, offering innovative and timely solutions.
Time Management: Proven track record of balancing multiple priorities and deadlines effectively in a fast-paced environment. Interpersonal Skills: Strong relationship-building skills, with the ability to work collaboratively across teams and with various stakeholders.
Adaptability: Ability to thrive in a dynamic, rapidly changing environment and manage ambiguity with confidence.
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.
#LI-DM1
Overview: We are seeking an exceptional and highly organized Executive Assistant to provide direct administrative support to a team of five senior executives within organization. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be proactive, professional, and comfortable supporting executives who lead large-scale, fast-moving work.
Key Responsibilities:
Executive Support:
Calendar Management:
Proactively manage complex, dynamic schedules for five senior executives. This involves scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management.
Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly.
Communication:
Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence. Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences. Prepare briefings for meetings by compiling relevant documents, reports, and data insights.
Travel Coordination:
Plan and organize comprehensive travel itineraries, including flight bookings, ground transportation, and accommodation, ensuring alignment with executives' schedules and preferences.
Prepare detailed travel briefings with all necessary documents and contacts.
Administrative Support:
Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives' office runs smoothly. Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies.
Qualifications:
Bachelor's degree in Business Administration, Management, or related field is preferred.
3+ years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting. Exceptional organizational skills with a keen attention to detail. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Strong problem-solving skills and the ability to anticipate needs and potential challenges.
Ability to handle confidential information with discretion and maintain a high level of professionalism.
Key Competencies:
Attention to Detail: Demonstrated ability to manage intricate scheduling and project components accurately and efficiently. Proactive Problem-Solving: Capacity to anticipate needs and potential challenges, offering innovative and timely solutions.
Time Management: Proven track record of balancing multiple priorities and deadlines effectively in a fast-paced environment. Interpersonal Skills: Strong relationship-building skills, with the ability to work collaboratively across teams and with various stakeholders.
Adaptability: Ability to thrive in a dynamic, rapidly changing environment and manage ambiguity with confidence.
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.
#LI-DM1
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.