Operations Manager

About Us:

Established in 1997, PruTech is committed to innovative problem-solving, solution creation, and fostering strong client partnerships. Serving a diverse array of industries, from government to finance, retail, and manufacturing, PruTech operates from strategic locations including New York City, Washington DC, North Carolina, and boasts a nearshore office in Mexico City and multiple offshore offices in India.

With over two decades of experience in Information Technology and system integration, PruTech offers a comprehensive suite of services to meet evolving technological needs:

• Project-based system integration
• Custom software solutions
• Package implementations
• Consulting and advisory services
• Big data and analytics
• Nearshore and offshore services

At PruTech, we are dedicated to shaping the future of technology and driving success for our clients through innovative solutions and strategic partnerships.

Operations Manager

Division: Design & Construction Services

Location: Jackson Ave, LIC, NY 11101

Start Date: ASAP

Qualifications:

• Bachelor's Degree from an accredited college or university.
• Six years of full-time experience in project management, design, construction, operations, administration, architectural, or mechanical/plumbing estimation, or a related field; four years must have been in a supervisory (supervision of subordinate employees) or management (managing a function, unit, or process) capacity; or a satisfactory combination of education and experience.
• Play a lead role in the management of people and/or processes and/or projects, contributing to the overall success of the division.
• Participate in day-to-day operations to resolve special managerial, operational, and administrative problems pertaining to policy and practice.
• Create and generate reports for use on a day-to-day basis, for use by senior management to address special operational issues, and for the use of senior management and others in the formulation of policy.
• Participate in the development and/or updating of policies and procedures for their area of responsibility, integrating best-in-class insights.
• Serve as liaison for a variety of Departments, Divisions, and Units
• Plans, assigns, monitors, reviews, and evaluates the work performed by assigned staff and makes recommendations regarding recruitment, hiring, promotion, reassignment, and discipline.
• Perform related duties as assigned.

Design and Construction Innovation Management (DCIM)

Authorization to Proceed (ATP):

• Accuracy of the ATP request for the work type, correct phase, pay type, fee, service period, and correct backup documentation for Consultant fee proposals.
• Confirm project schedule and active project status in PTS.
• Confirm correct Consultant estimates for additional work including employee rates, multipliers, vendor invoices, and duplication.
• Verify documentation attached is correct including the Fee agreements, Consultant, sub-consultant and/or cost proposals.
• Confirm Contract term (non-expired) and approved sub-consultant in CMS
• Enter Fee agreements in RCMS
• Approve ATP in RCMS
• Approve Amendments in RCMS
• Reconciliation of Contract (de-obligate and reissue ATP)

Ensure compliance to Payments

• Compliance with the contract and DCIM Submission Guidelines
• Compliance with the Minimum Timesheet requirements for manual or electronic timekeeping systems including employee/supervisor names, all signatures, signature dates, identified billed project hours, reporting period, weekly totals, project transfers, project code/Consultant task ID, description of the task, ability to provide audit trail etc.
• Confirm date of service from PTS, employee rates, multipliers, proper sub-consultant and vendor information, proof of completed work
• Checking for inconsistency in billing against the specific ATP under the prime, sub-consultant, and vendor invoices
• When required, verify any amendments to the timesheets by reviewing old employee timesheets from archived RFP files under various RFPs/Contracts
• Verify the correct assignment of Project code/Consultant task ID as on the approved ATP
• Confirm the timesheet hours
• Utilizing various RCMS reports including ATP job report, RFP invoice report, Employee billing report
• Resolve any RCMS payment error message including hard stop
• Verify payment type is Basic Fee, NTE - Timesheet required or Invoice only, LS
• Verify all the draft RFP documentation is uploaded correctly under each ATP
• Verify the Consultant assigning a unique task ID for each additional task under the project on the employee timesheet.
• Testing invoices include the signed custodian permits, total permit fees, daily sign-in logs, approved field affidavits, weekly signed timesheets
• Confirm certified payrolls and labor law rates for each Title and overtime rates
• Verify the billings are entered correctly under RFP and each ATP invoice screen
• Verify the billing is submitted against the correct approved ATP
• Compliance with payment fee schedule

RCMS inquiries:

• Resolve any ATP/RFP/RCMS issues for the department and/or Consultants
• Coordinate with other depts. including Finance, IT, CCU, Project Controls, Pre-Qual, CMS, IEH, Labor Law
• Follow up on payment status, process overpayments, stop-payments, resolve sub-consultant non-payments
• Assist in contract reconciliation including tracking funding, requesting additional funding, obtaining consultant approvals, verifying CMS information with multiplier/sub, meeting FYE deadlines
• Assist with any contract-related issues including ATP, ATP workflow, RFP, PTS, CADD or RCMS issues

PruTech abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.