Executive Assistant

One of the clients of Innova Solutions is immediately hiring for Executive Assistant, New York, NY Hybrid Onsite position.

Position: Executive Assistant

Location: New York, NY

Employment: Contract

Job Description:

You are organized, detail-oriented, and thrive on resolving operational challenges that come your way. You ll be organizing calendars, ensuring meeting governance, coordinating activities, ordering supplies, managing travel arrangements and expense processing, providing technical support, processing recognition, and supporting event coordination essentially taking care of the day-to-day operations for Vice President, Devices and several Sr Directors.

Additional responsibilities will include:

* Managing and maintaining executive complex calendars with constantly changing priorities, while maintaining sensitivity, including scheduling meetings without clearance on occasion, arranging travel accommodations as necessary, and carving out time for focused work.

* Acting as a gatekeeper and scrutinizing all requests to ensure time efficiency.

* Arranging travel and hotel accommodations as necessary.

* Screening meeting requests and employee inquiries, ascertaining who can be redirected to the appropriate direct reports or partners

* Bringing urgent issues for action to the Executive s attention.

* Providing information with discretion and confidentiality as needed, requiring detailed knowledge of the Executive s span of control, the business unit, and general knowledge of company policies, practices, and operations.

* Preparing documents including developing presentations and correspondence while practicing adherence to Brand Compliance

* Partnering with other Executive Admins and the Chief of Staff team, and setting a plan with other members of the administrative staff to ensure constant coverage.

* Developing processes for maintaining team records while safeguarding confidential information.

* Organizing and coordinating the team s operations and managing the provisioning of supplies, equipment, and services that enable the staff to perform their jobs effectively.

* Establishing relationships and a strong network with internal executive administrative teams, chief of staff team, as well as external administrative teams of our partners.

* Acting as representative and ambassador to external constituents as needed.

* Performing ad hoc project-related duties as requested.

* Providing onsite support for company events and meetings.

* Protecting confidential information and upholding the highest level of discretion at all times

What we re looking for

You'll need to have:

* Bachelor's degree or one or more years of work experience.

* Three or more years of administrative experience.

* Experience successfully supporting a senior executive.

* Ability to work well independently and under pressure.

* Ability to work a hybrid schedule based out of Basking Ridge, NJ with assigned office days (Tues, Wed and Thurs) but needs may vary.

Even better if you have one or more of the following:

* Solid proficiency with Webex, Google Suite, Microsoft Office, and Slack.

* Strong culture building across teams to keep employees informed and engaged through coordination and moderation of various governance activities.

* Demonstrated strong verbal and written communications.

* Ability to collaborate with internal and external partners.

* Project management experience.

* Experience juggling multiple high-priority projects with the ability to stay organized and meet deadlines

The ideal candidate will have: Administrative experience, proficiency with Webex & Slack, Event coordination

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.

Thank you!

Mohd Saqib

Lead - Recruitment

PAY RANGE AND BENEFITS:

Pay Range*: $50-55 per hour.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• Named One of America s Best Employers for New Grads by Forbes (2024
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or . Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.