Marketing Promotions Coordinator - Hybrid

Title: Marketing Promotions Coordinator - Hybrid

Mandatory skills:

advertising, merchandising,
circular marketing,
Windows, Microsoft Office Suite, Excel, Acrobat,
advisement, ad, Ad Process, ad slotting, ad approval process, ad change management, ad issues,
promotion, promotional event, promotional activity, promotional plans, relationship marketing,
pricing, offers, offer construction, offer compliance, ExtraBuck Offer, promo offer,
POS scanning, error tracking, reconciliation, help desk, customer complaint resolution,
financial impact, sales impact, margin impact, audit, parameters,
stakeholders, merchants, vendors,
Inventory, Advertising Creative, Production, Creative, Customer Relations, Compliance, Legal, Signing, Compliance Management, Risk

Description:

The position is junior-level, requiring 1+ years of experience in advertising or merchandising.
Internships alone are not preferred
Strong attention to detail and accuracy is critical due to error tracking.
Required software experience includes Microsoft Office Suite (Excel, Acrobat, etc.); internal tools will be trained.

Duties:
As the Circular Marketing Promotional Coordinator, you will be responsible for the advisement, accuracy, and execution of all the offers and pricing promotional details associated with the weekly ad and special promotional event activity for an assigned group of Category Managers.
You will deliver on all facets and responsibilities through the entire Weekly Ad Process, including consultation before and during circular marketing ad slotting, ad approval processes, ExtraBuck Offer coordination with relationship marketing, ad change management, identification and reconciliation of ad issues, communication. Responsible for follow-up with various key stakeholders, such as Inventory, Advertising Creative and Production, the signing department, merchants, and vendors. Additionally, you will be responsible for the ad and POS scanning accuracy, help desk, and customer complaint resolution.

Required Qualifications:
1+ years of professional experience

Preferred Qualifications:
Background in advertising or merchandising
Background in circular marketing
1-2 years experience with Windows, Microsoft Office, Acrobat

Education:
Bachelor's degree preferred or equivalent work experience
High School Diploma or GED

Additional functions of this role will include:
Accuracy You will be responsible for promo offer and pricing accuracy across multiple ad versions. You will follow established processes to assure ads are free of compliance fines and customer complaints/dissatisfaction, and that a financial impact (sales/margin impact) is made. You will also be required to multi-task and work to meet strict deadlines.
Advise and Consult You will be in a support role for the Circular Marketing team on all item/price promotional activity. You will also advise and offer expertise on offer construction, system and compliance requirements, and overall general knowledge of promotions.
Compliance Management and Risk You will advise on and ensure offer compliance and will work with multiple departments, including Compliance, Legal, Production, and Signing, to ensure we are compliant.
Audit Function You will review all information coming from suppliers and CMs to ensure promotional plans meet key parameters.
Communication You will be the hub for all departments as it relates to promotions, including Inventory, Stores, Client, Production, Creative, Customer Relations, etc. by utilizing strong verbal and written communication skills.

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008