Work Management Specialist

Title: Work Management Specialist / Document Control Specialist

Location: Detroit, MI (Hybrid Role)

Short Description

Plans and prepares work orders for multi-week schedule for all groups involved in equipment outages, corrective and preventive maintenance, capital and operating/maintenance modifications. Has electric utility expertise.

Plans and prepares work orders for multi-week schedule for all groups involved in equipment outages, corrective and preventive maintenance, capital and operating/maintenance modifications. Has electric utility expertise.

Complete Description

Work Management Specialist Plans and prepares work orders for multi-week schedule for all groups involved in equipment outages, corrective and preventive maintenance, capital and operating/maintenance modifications. Works with internal resources, vendors, and contractors to develop and execute work packages maximizing efficiency and minimizing costs.

Utilizes the following systems to create and track optimal sequencing of work orders and work completion: Maximo, SAP, Documentum, EBS, scheduling software, and Office 365.

Requires strong coordination and planning, scheduling, and estimating skills to ensure maintenance is performed in a timely and efficient manner with verifiable metrics. Span of control: 0; individual contributor.

• Identifies root causes of problems and establishes work scope for daily and project work

• Develops accurate time and resource estimates that require appropriate levels of productivity

• Develops accurate job plans that provide step by step process to complete work scope efficiently

• Validates resource and job plan estimates against actuals to improve Maximo data

• Creates or supports accurate, complete multi-week schedules, including milestone dates for major projects

• Builds complete packages, including safety notices, which are validated through walk-downs

• Manages backlog consolidation requests

• Completes required purchasing and procurement tasks as necessary • Develops and maintains and supports the management of preventive maintenance work

• Recommends the most effective use of both internal and external resources including the use of data analytics

• Utilizes the appropriate tools to create, plan and execute the work, including Maximo, Documentum, scheduling software, and Office 365

• Creates and maintains effective daily interactions with engineering, project management, various levels of job supervisors, specialty vendors and contractors

• Provides oversight of employees and contractors as needed This is a multi-track base requirement job; education and experience requirements can be satisfied through one of the following three options:

• Associate’s degree in an engineering discipline (or have completed two years of a four-year accredited engineering program) and two years of mechanical, electrical, or instrument experience working on equipment typically found at a electric or gas utility; OR

• High school diploma and three years of estimating, scheduling and planning experience in a power plant, electric utility, heavy industrial or heavy construction setting; OR

• High school diploma with seven years of experience working on equipment typically found in a power generating station, electric utility, heavy industrial or heavy construction setting in either a skilled trade or certified operating position Job Summary Key Accountabilities

Minimum Education & Experience Requirements Preferred:

• Prior supervisory experience in a maintenance environment

• Experience working with and developing work scope schedule

• Knowledge of LOTO and or PPO77 hazardous energy control, and the tie to work management

• Instrument and calibration knowledge or experience Other Requirements:

• Strong organizational skills

• Ability to act independently and accept new responsibilities • Strong communication skills, both verbal and written

• Ability to interpret P&ID’s, blueprints, drawings, schematics, measuring devices, and rigging and lifting equipment

• Estimating skills predicated on reasonable, critical and documented assumptions and reflect appropriate productivity from crew

• Ability to coordinate information from various sources and interface with multiple customers to complete tasks

• Problem solving skills utilizing a formal methodology

• Knowledge of cost analysis regarding work orders

• Ability to understand the business implications of decisions

• Acts as a change agent through involvement in process improvement

• Initiates new ideas and approaches; challenges prevailing practices and approaches with reasonable sound alternatives Incumbents may engage in all or some combination of the activities and accountabilities, and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision.