Office & Facility Coordinator

Overview

On Site
BASED ON EXPERIENCE
Contract - Independent
Contract - W2
Contract - 12+ mo(s)

Skills

MI
Marketing Intelligence
Project Management
Preventive Maintenance
Performance Management
Logistics
Supply Management
Invoices
Network
Regulatory Compliance
Finance
Payments
HVAC
Asset Management
Inventory
Taxes
Reporting
Collaboration
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication
Organizational Skills
Attention To Detail
Management
Layout

Job Details

Office & Facility Coordinator (Part-Time)

Location: Novi, MI
Schedule: Monday-Friday, 8:00 AM - 12:00 PM (20 hrs/week, with some flexibility)
Duration: 12-month W2 Contract (with potential to extend)
Pay Rate: $20-$21/hr
Onsite Role

Position Overview:

We re seeking a reliable and detail-oriented Office & Facility Coordinator to manage daily operations at a corporate facility. This is a part-time role focused on office logistics, supply management, safety compliance, and light IT coordination.

Key Responsibilities:

Office & Facility Operations

  • Distribute mail and manage internal/external communications

  • Order and track inventory of office and kitchen supplies

  • Maintain office cleanliness and assign shared space tasks

  • Set up desks, nameplates, and seating for new employees

  • Submit utility and office-related invoices for processing

IT & A/V Coordination

  • Act as the go-to contact for minor network and A/V issues

Safety & Compliance

  • Coordinate EHSS postings and annual Freon tracking

  • Ensure facility meets compliance standards

Lease & Vendor Support

  • Support finance with lease payments and reconciliations

  • Coordinate with landlord on maintenance (HVAC, inspections, etc.)

Security & Asset Management

  • Manage employee badges and maintain equipment inventory for tax reporting

What You ll Need:

  • HS Diploma required; Bachelor's preferred

  • 3-5 years of experience in administrative, office, or facilities coordination

  • Proficiency with Microsoft Word, Excel, and Outlook

  • Excellent communication and organizational skills

  • Attention to detail and ability to manage multiple priorities

Work Environment:

  • Office setting with standard cubicle layout

  • Core hours: 20 hrs/week with occasional flexibility

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