Lab Equipment Coordinator

Job#: 2082604

Job Description:

Intro:

We are seeking a proactive and highly organized Lab Asset Coordinator or Specialist to join our Lab Operations team. This role is critical in ensuring the smooth operation, compliance, and safety of our laboratory environment by managing and maintaining laboratory equipment, supplies, and other assets. The ideal candidate will have hands-on experience in a biosafety lab environment (BSL-2), a strong understanding of asset management, and a roll-up-your-sleeves mentality to support a dynamic and fast-paced research setting.

Job Description:

• Asset & Equipment Management
• Perform hands-on troubleshooting, maintenance coordination, and service support for a wide range of lab equipment, including high-value imaging systems (e.g., $20M microscopes).
• Conduct routine lab sweeps to proactively identify and address equipment issues before they impact research.
• Track asset usage, maintenance history, and service records to optimize equipment uptime and reliability.
• Support equipment purchasing and vendor coordination, including obtaining and reviewing field service reports and invoices for accuracy.

Operational Excellence

Maintain accurate records in asset management systems such as Coupa, QReserve, Google Workspace, Confluence, and CMMS.

Ensure timely and accurate data entry for service requests, work orders, and purchase orders.

Assist in the development and maintenance of equipment-related databases and reporting tools.

Support continuous improvement initiatives by collecting and analyzing customer metrics (e.g., financials, compliance, growth, and profitability).

Compliance & Safety

Ensure compliance with University, state (CA), and county environmental health and safety regulations, including BSL-2 protocols.

Adhere to lab safety requirements: lab coats, closed-toe shoes, ankle coverage, and tied-back hair in designated areas.

Create and maintain clear, effective signage for lab safety and equipment usage.

Customer & Vendor Relations

Serve as a key point of contact for 115+ lab users, ensuring equipment is functional and accessible.

Build and maintain professional relationships with researchers, vendors, and service engineers.

Schedule and escort vendors and subject matter experts during on-site service visits.

Physical & Technical Requirements

Comfortable working in a lab environment-not a desk job.

Capable of lifting and pushing equipment over 50 pounds.

Familiarity with imaging equipment and willingness to learn new technologies.

Strong communication skills to notify stakeholders of equipment status and service updates.

Team & Project Support

Participate in departmental projects and initiatives to enhance lab operations and customer satisfaction.

Support risk management strategies by identifying and mitigating potential equipment-related issues.

Must-Haves:

• Minimum 3 years of experience in lab asset management or lab operations.
• Experience in a biosafety level 2 (BSL-2) environment.
• Familiarity with QReserve and Google Workspace.

Requirements:

• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively in a cross-functional team.

Whats in it for you?

Exposure to great projects and coworkers.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.