Executive Admin

Description

• This position focuses on providing daily administrative assistance to the senior leadership team, while also supporting employee experience initiatives and on-site coordination.
• The ideal candidate is highly organized, collaborative, detail-oriented, and proactive, with strong communication and problem-solving skills and the ability to work independently in a fast-paced, dynamic environment.

Role and Responsibilities

• Provide comprehensive administrative support to the senior leadership team, including calendar management, scheduling conflicts, logistics, and prioritize internal and external meeting requests across multiple time zones.
• Arrange and support executive business travel, including booking flights, lodging, transportation, itinerary management, expense report, and submission.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Serve as a trusted administrative partner to leadership, anticipating needs and providing proactive solutions.
• Support facility management needs, including ordering office supplies, coordinating shipping, and receiving, assisting visitor registration and onsite logistics.
• Support ad hoc administrative tasks and onsite activities, such as employee experience events and All Hands meetings.
• Serve as a point of contact for office-related requests and inquiries.

Requirements

• 5+ years of prior experience as an Executive Administrator, Executive Assistant, or similar administrative role supporting senior leadership team.
• Strong organizational, time management, and multitasking skills.
• Strong problem-solving skills and attention to details.
• Professional demeanour and demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Excellent written and verbal communication skills.
• Ability to work independently, anticipate needs, and thrive in a fast-paced environment.
• Strong proficiency with standard office tools (calendar systems, email, travel booking tools, and expense reporting systems).
• Experience supporting multiple leaders simultaneously is a plus.