Administrative Assistant

Job Title: Administrative Assistant
Location: Eagan, MN
Duration: Long-term (12+ Months)

Summary:
Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills.
Has gained full proficiency in a broad range of activities related to the job. Independently performs a wide range of complex duties under general guidance from supervisors.

Description:
Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation.
Schedules meetings and changes appointments as warranted or requested.
Performs routine administrative and facilities support activities
Tracks completion of tasks assigned to team members to ensure timely and accurate submission.
Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup
Ability to combine, organize, and clean data in Excel
Strong communication skills
Exceptional writing skills
Compose communications to teams of software developers, managers, and contractors
Attend meetings and take notes on task assignments, summarize meetings
Manage team task board, adding lanes and assigning tasks as needed
Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion
Manage cube assignments, equipment orders, supply orders for in person staff
Submit service requests for facility issues
Collect e-documents and digital signatures, archive employee e-documents
Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.

Preferred Skills:
Ability to pivot data in Excel
Ability to use task automation tools
Basic Power Apps skills

About IDEXCEL, INC
Idexcel is an IT services organization, with a mission to bring great people and great organizations together. Our diverse client base represents a wide range of industries, including technology, telecom, insurance, healthcare, manufacturing, banking & financial services, food & commodities trading and federal organizations. Our teams of experienced recruiters directly work with client companies seeking exceptional people to help with their business initiatives. Idexcel, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.