Overview
On Site
Hybrid
USD 45.00 per hour
Full Time
Skills
SAP
Microsoft Technologies
Writing
General Skills
Records Management
Collaboration
NATURAL
Payment Systems
Inventory
Communication
Invoices
Payments
Salesforce.com
Amazon EFS
Management
UPS
Regulatory Compliance
ApacheBench
Training
Backup
SAP BASIS
Reporting
Adobe AIR
Job Details
Date Posted: 08/14/2025
Hiring Organization: Rose International
Position Number: 487040
Industry: Utility
Job Title: Contract Administrator
Job Location: Oakland, CA, USA, 94612
Work Model: Hybrid
Work Model Details: On-site offices 1-2 days per week
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 26
Min Hourly Rate($): 45.00
Max Hourly Rate($): 48.00
Must Have Skills/Attributes: MS Word, SalesForce, SAP
Experience Desired: Salesforce/ SAP/Microsoft tools (3+ yrs); Administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness (3+ yrs)
**C2C is not available**
Job Description
TOP THINGS LOOKING FOR:
1. Proficiency using Salesforce/ SAP/Microsoft tools preferred.
2. Communication skills Verbal/writing with internal and external stakeholders
3. General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness
Overview: This position manages air quality compliance permit renewals, with backup responsibilities for Hazmat and Water Quality tasks.
Responsibilities:
Permit Coordination (75% of workload):
Manage approximately 700+ permits/registrations issued by state and local agencies, including:
Minor air quality source permits
Title V air quality permits
Liquefied Natural Gas (LNG) air permits
Portable Equipment Registration Program (PERP) registrations
Process permit fee payments in online payment system.
Coordinate the completion and submission of approximately 100 annual emission inventory reports to local air districts.
Respond to Environmental Field Specialist (EFS) queries regarding permit status.
Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
Mail Management (15% of workload):
Travel to the San Ramon office 1-2 days a week to retrieve and scan incoming mail for all permit programs.
Prepare and send outgoing mail via USPS, UPS, or Pony Express (intracompany service) as needed.
Significant Compliance Obligations (less than 5% of workload):
Coordinate the annual payment of critical AB 32 Cost of Implementation (COI) fee.
Special Projects Support (5% of workload):
Provide general support for special projects/training on an as-needed basis.
Backup for hazmat/water quality permit tasks on an as-needed basis.
Reporting Structure:
Directly reports to the Manager, Air Quality Program.
Dotted-line reports to Managers in other programs if supported.
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Hiring Organization: Rose International
Position Number: 487040
Industry: Utility
Job Title: Contract Administrator
Job Location: Oakland, CA, USA, 94612
Work Model: Hybrid
Work Model Details: On-site offices 1-2 days per week
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 26
Min Hourly Rate($): 45.00
Max Hourly Rate($): 48.00
Must Have Skills/Attributes: MS Word, SalesForce, SAP
Experience Desired: Salesforce/ SAP/Microsoft tools (3+ yrs); Administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness (3+ yrs)
**C2C is not available**
Job Description
TOP THINGS LOOKING FOR:
1. Proficiency using Salesforce/ SAP/Microsoft tools preferred.
2. Communication skills Verbal/writing with internal and external stakeholders
3. General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness
Overview: This position manages air quality compliance permit renewals, with backup responsibilities for Hazmat and Water Quality tasks.
Responsibilities:
Permit Coordination (75% of workload):
Manage approximately 700+ permits/registrations issued by state and local agencies, including:
Minor air quality source permits
Title V air quality permits
Liquefied Natural Gas (LNG) air permits
Portable Equipment Registration Program (PERP) registrations
Process permit fee payments in online payment system.
Coordinate the completion and submission of approximately 100 annual emission inventory reports to local air districts.
Respond to Environmental Field Specialist (EFS) queries regarding permit status.
Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
Mail Management (15% of workload):
Travel to the San Ramon office 1-2 days a week to retrieve and scan incoming mail for all permit programs.
Prepare and send outgoing mail via USPS, UPS, or Pony Express (intracompany service) as needed.
Significant Compliance Obligations (less than 5% of workload):
Coordinate the annual payment of critical AB 32 Cost of Implementation (COI) fee.
Special Projects Support (5% of workload):
Provide general support for special projects/training on an as-needed basis.
Backup for hazmat/water quality permit tasks on an as-needed basis.
Reporting Structure:
Directly reports to the Manager, Air Quality Program.
Dotted-line reports to Managers in other programs if supported.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.