Administrative II

Title: Administrative II
location: Ridgecrest, CA (onsite)
Duration: 16 Months ( possible extn.)
Possibility to convert to FTE
work schedule?: 9/80 Schedule (Week 1 - 44 hours, Week 2 - 36 hours, 80+ hours in 2 week period billed as OT).
Very infrequent occasionally required (max 8 hours per month).

Must- Haves (Hard Skills)
Prepare and submit purchase requests
Convert PRs to POs
Track purchase status and delivery schedules
Follow up on late or missing shipments or invoices.

Degree Requirements:
High school diploma or equivalent and 1 3 years of prior relevant experience.
What is a typical work day?: Ticket response, Assigned tasks daily.
biggest challenge: Learning local team language, Familiarization with the work and the technical team.
position?: Organization, Coordination, Meeting minutes, Documentation preparation.
role will support: Support AEWTTR Program, Aircrew Electronic Warfare Tactical Training Range Program.
Size of the team: Providing admin and purchasing assistance.

Document small purchase justifications
Open/Additional Info
Prepare and submit purchase requests
Convert PRs to POs
Track purchase status and delivery schedules
Follow up on late or missing shipments or invoices
Document small purchase justifications
Assist in maintaining vendor contact list and quote records
Ensure accuracy of pricing , part numbers, and lead times
Compare supplier quotes to determine best value
Source and qualify vendors for materials
Maintain purchasing and related databases
Request and review vendor certifications
Reconcile discrepancies between invoices and Pos
Ensure compliance with FAR and DFAR
Organize procurement records for audits
Schedule and coordinate internal meetings and vendor visits
Take meeting minutes and track action items
Maintain organized digital and physical files
Assist in preparing basic reports and correspondence
Coordinate travel arrangement for staff and visitors
Maintain calendars for assigned staff
Process badge requests and visitor access paperwork
Review travel expense reports for accuracy and compliance
Monitor and respond to email in a timely fashion
Order and track office supplies
Track material receipt confirmations and 1149s, and flag issues
Assist in prepping kits and travelers for builds
Assist in inventory checks
Coordinate with S&R on material deliveries
Support QA by distributing and filing inspection documents
Communicate delivery updates to engineers, supervisors, team leads, and program manager
Assist in document preparation, control, submission, and version tracking
Track and update status reports
Ensure procurement files are complete and up to date
Ensure required training is completed prior to due date
Maintain spreadsheets for procurement tracking
Use Microsoft Office Word, Excel, PowerPoint, Project, and Outlook proficiently