Overview
Skills
Job Details
Key Responsibilities:
Create Purchase Requisitions (PRs) in SAP for both OPEX and CAPEX expenditures using established, documented processes.
Ensure timely and accurate Purchase Order (PO) creation in collaboration with the Procurement team, adhering to internal policies and guidelines.
Assign correct material groups, cost centers, purchasing organizations, and project codes during PO creation; work with internal stakeholders to resolve discrepancies or changes.
Establish scheduling agreements with suppliers for recurring payments when applicable.
Process Service Entry Confirmations (MIGO) in SAP after service execution.
Ensure the receipt and proper routing of physical and electronic invoices.
Coordinate with Procurement to:
Obtain vendor quotes
Place hardware, services, maintenance, and lease orders
Monitor order fulfillment
Troubleshoot and resolve vendor payment issues by working with internal teams such as Accounts Payable, Procurement, and Legal.
Participate in month-end IT reviews (accruals, actuals, forecasting) with Service Management Specialists and Regional IT Service Managers.
Track and report monthly variances between planned and actual expenditures, support YTG (Year-To-Go) planning, and contribute to Risk & Opportunity assessments with the Planning & Governance (P&G) Manager.
Conduct regular follow-ups with P&G as part of routine governance activities.
Identify and implement process improvements related to supplier communication and invoice monitoring.
Develop and maintain KPIs and reporting tools to monitor purchasing and budgeting performance.
Preferred Qualifications:
Experience in IT procurement, especially involving services, hardware, and contracts
Hands-on knowledge of SAP (MM module preferred)
Strong understanding of procure-to-pay (P2P) processes
Excellent communication and vendor coordination skills
Prior experience with budgeting, forecasting, and variance analysis is a plus
Ability to work cross-functionally with Procurement, Finance, Legal, and IT teams