Sr IT PMO Portfolio Administrator

Overview

Here at Discount Tire, we celebrate the spirit of our people with extraordinary pride and enthusiasm. Our business has been growing for more than 60 years and now is the best time in our history to join us. We are opening more locations every year and we are always looking for qualified individuals to join us in our growth. We are a company that promotes from within, both in our retail and corporate operations.

Our Portfolio & Governance team owns, manages and educates / coaches staff on the processes, templates, tools and reporting associated with both planning and delivering our project portfolio. The team is seeking an experienced, high energy IT Portfolio Analyst with a technical aptitude who, under minimal supervision, will perform the following duties with speed and quality while still having fun.

Essential Duties and Responsibilities:

• Owns the creation and distribution of standard weekly and bi-weekly portfolio reporting.
• Owns and facilitates weekly portfolio-related meetings, including creating and distributing agendas in advance.
• Owns and facilitates the work intake / ideation process, including ensuring completion of submission forms as well as initial scoring and assessment of the effort and all associated information is loaded into the PPM tool.
• Owns Stage Gating in respect to ensuring all required deliverables and activities have been completed for every project within the Portfolio given their methodology and required rigor.
• Remains abreast of our PM Methodology and PPM standards to provide day-to-day support to our Project Managers and to know the Stage Gate requirements.
• Owns performing capacity / demand analysis at key Stage Gates of each project and during annual planning to ensure we are caring for our people by not scheduling beyond their capacity.
• Build trust and effective working relationships with Project and Delivery Managers
• Owns setting up and maintaining portfolio and sub-portfolios within the PPM Tool.
• Owns ensuring data quality of key investment attributes and other data within the PPM tool to support automated reporting and other processes.
• Identify and monitor portfolio risks.
• Supports portfolio planning efforts, as needed.
• Creates and maintains process documentation.
• Participates and, at times, facilitates team meetings.
• Provide recommendations for process/template/system improvements to support fact-based decision making.
• When needed, assist in designing, testing, documenting and rolling out / training users on new PPM functionality and / or PM Methodology changes.
• When possible or needed, create custom Views within the PPM tool for use by others.
• When possible or needed, assist in refining and / or documenting PM Methodology processes or templates.
• Completes work in a timely and accurate manner while providing exceptional customer service.
• Other duties as assigned.

Qualifications:

• Excellent critical thinking and problem-solving skills. Ability to identify problems, review information to develop and evaluate options.
• Abilities to communicate across all levels of the organization and to clearly articulate ideas both verbally and in writing are required.
• High technical aptitude; ability to quickly learn system functions and configurations.
• An understanding of Project, Program and/or Portfolio Management along with Agile Scrum.
• Advanced proficiency in Microsoft Office products: Excel, Word, PowerPoint, Visio.
• Minimum of three years of progressive analytical experience.
• Ability set priorities and adapt to changes while still working independently, efficiently and accurately under pressure to meet deadlines.
• Excellent soft skills to provide great customer service, e.g., adaptability, emotional intelligence, perseverance, active listening.
• Clarity PPM tool experience is preferred.
• Understanding of software development life cycle is preferred.

Educational Requirements:

• This position requires a bachelor's degree or equivalent experience
• PMI Certification is preferred

Discount Tire provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.

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