Executive Coordinator

Talent Space, Inc. is seeking a highly organized, detail-obsessed Executive Assistant/Coordinator to support the daily operations and execution needs of our client's Executive team.

Responsibilities:
Provide direct support to senior leaders, helping to maintain clarity, order, and momentum across projects, presentations, and facilities.
Support the daily operations and execution needs of the team.
Finishes every task completely, keeps spaces and systems clean, and instinctively starts anticipating what's needed next all while keeping communication sharp and focused.
Triage, summarize, and organize email communications
Manage complex calendars, meeting prep, and scheduling logistics
Track and reconcile expenses; handle documentation and follow-ups
Document key action items and ensure follow-through
Provide presentation & document Support as well as Facilities & Office Oversight
Support Agile/Scrum-based project workflows and assist in task tracking using Microsoft Project
Create flowcharts, diagrams, and basic process visuals using Visio or similar tools
Required Skills:
Minimum 5 years of experience supporting executive-level leadership, preferably in healthcare industry

• Bachelor s degree preferred or equivalent combination of education and experience
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
  Familiar with Agile/Scrum methodologies
  Skilled at using tools like Microsoft Project and Visio
  Exceptional written and verbal communication skills; clear, concise, and responsive
  Highly organized with strong attention to detail and time management
  Intuitively picks up on working styles and adapts accordingly