Accounts Payable Coordinator

  • Parsippany-Troy Hills, NJ
  • Posted 1 day ago | Updated 1 day ago

Overview

Hybrid
$20 - $22
Contract - W2
Contract - 6 Month(s)
No Travel Required

Skills

Accounting
Accounts Payable
Purchase Orders
SAP Concur
Oracle Payables
Customer Service
Data Entry
Onboarding

Job Details

Job Title: Accounts Payable Coordinator
Location: Parsippany, NJ (Hybrid Tuesday to Thursday Onsite, Monday & Friday Remote)
Duration: 12 Months Contract
Hours: Monday Thursday: 9 AM 5 PM EST | Friday: 9 AM 1 PM EST

Position Summary

We are seeking a detail-oriented and well-rounded Accounts Payable (AP) Coordinator to support our high-volume AP operations. This role will be responsible for invoice processing, payment creation, vendor maintenance, and expense auditing while providing excellent customer service to internal and external stakeholders. The ideal candidate will have experience with Oracle Payables and Concur Expense systems, but motivated entry-level candidates with strong organizational skills and customer service experience will also be considered.

Key Responsibilities

  • Process and audit regular invoices, ensuring accuracy and compliance with company policies.
  • Match purchase order (PO) invoices and resolve discrepancies.
  • Record wire transactions and submit to Treasury.
  • Create payments across various payment methods.
  • Audit travel and expense (T&E) reports in Concur Expense.
  • Support projects and audits by extracting and organizing documentation.
  • Assist in reconciliation of invoices, vendor statements, and internal data cleanup.
  • Maintain vendor records, including onboarding, updates, and inactivation.
  • Provide 1099 reporting support.
  • Generate ad-hoc reports as requested.
  • Deliver exceptional customer service to vendors and internal teams.
  • Manage escalations and ensure timely resolution.

Qualifications & Skills

Required:

  • Bachelor s degree (Finance, Accounting, or related field preferred).
  • Strong customer service skills with the ability to handle vendor and internal inquiries professionally.
  • Data entry proficiency for invoices, payments, and vendor information.
  • Strong organizational skills with the ability to manage high-volume workloads (90 100 invoices/day).
  • Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).

Preferred:

  • Experience with Oracle Payables and Concur Expense.
  • Familiarity with SharePoint.
  • 2 5 years of accounts payable experience (or equivalent exposure).

Work Environment & Schedule

  • Hybrid: Onsite at 22 Sylvan Way, Parsippany, NJ (Tuesday Thursday), Remote (Monday & Friday).
  • Performance-based flexibility may be offered.
  • High-volume environment focused on Canada and USA transactions (no international processing).
  • Fridays end early at 1 PM.
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