Global Immigration Coordinator

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Russell Tobin & Associates is currently seeking an experienced Global Immigration Coordinator (Contractor) to support our client, a leading technology company. This is a fully remote opportunity within the U.S., with occasional travel to the San Francisco HQ. Apply now for immediate consideration!

Contract: 1-Year Contract, W2 (extension possible)
Location: Remote (U.S.-based) with occasional travel to San Francisco
Pay Rate: $30.00-36.00/HR W2
Start Date: August 4, 2025

Job Description:

Our client is seeking a detail-oriented and highly organized Global Immigration Coordinator to join their Immigration & Global Mobility team. This role is focused exclusively on non-U.S. immigration and will be instrumental in coordinating international work visa cases, overseeing business travel support, maintaining compliance, and managing data and vendor performance. This is a hands-on, admin-heavy role ideal for someone who thrives in a fast-paced, high-volume setting.

Responsibilities:

• Manage the lifecycle of international work visa cases: initiation, tracking, documentation, and filings

• Fully own and coordinate short-term global business travel visa support

• Track vendor performance against SLAs and escalate issues as needed

• Proactively follow up with vendors and international employees to ensure timelines are met

• Monitor and triage the immigration team inbox; tag, route, and escalate inquiries appropriately

• Maintain immigration records, trackers, and documentation in compliance with global standards

• Respond to case status and hiring timeline questions from employees and cross-functional stakeholders

• Extract, validate, and manage non-U.S. immigration data from internal systems such as Workday and ATS

• Collaborate with vendors and internal teams to optimize global immigration workflows

• Assist with document collection, support letters, audits, scheduling, and general admin tasks

• Travel to San Francisco HQ for onboarding and in-person working sessions every two months

Requirements:

Mandatory:

• 6+ years of experience in immigration coordination with a focus on global (non-U.S.) immigration

• Strong knowledge of work visa processes across APAC and EMEA (including UAE)

• Experience coordinating business travel visa programs

• Familiarity with immigration case management platforms or ticketing systems

• Proficiency with Workday, Excel, and Slack

• High attention to detail and comfort working with sensitive data

• Strong organizational and communication skills

• Ability to work independently and handle multiple priorities

Preferred:

• Experience with SQL and Ashby

• Previous experience in a tech or global mobility environment

Benefits:

Russell Tobin/Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision), supplemental insurance (accident, critical illness, and hospital indemnity), 401(k) retirement savings, life & disability insurance, legal support, employee assistance programs, and exclusive discounts on home, auto, and pet insurance.

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