Overview
On Site
Full Time
Skills
Financial Management
Cadence
FOCUS
Status Reports
Process Improvement
Forecasting
Program Management
Microsoft Excel
Financial Modeling
Pivot Table
Communication
Organizational Skills
Organized
Attention To Detail
Budget
Financial Software
PMO
Reporting
Visualization
Microsoft PowerPoint
Management
Healthcare Information Technology
SAP BASIS
Law
IT Service Management
Innovation
Collaboration
Recruiting
Insurance
Finance
Professional Development
Training
Leadership
CompTIA
Customer Service
Career Counseling
Apex
Oracle Application Express
Job Details
Job#: 2091943
Job Description:
IT Program Analyst
Location: Downtown Charlotte. Job Type: Full-Time - on-site 4 days a week, remote option for 1 day
Position Summary
We are seeking a experienced IT program analyst, PMO analyst, or project manager to manage the budgets, schedules, and status reporting for a collection of strategic initiatives/projects in a complex portfolio. Budget work will focus on planned vs actual costs and sustaining an accurate view of costs. Schedule work will include consolidation of project schedules into program level views, and overall integration of status reporting for executive oversight. This role will engage with and coach delivery leaders from each project who have varying levels of experience and time to spend on budget tracking. Must have tact and a sense of urgency to get the job done while maintaining positive relationships.
Deliverables
Financial template for each initiative team to track their planned and actual project costs, by resource and month.
Create and operate a process for financial management and control, including monthly actuals, planned, and reconciliation/resolution of discrepancies by cost type by initiative.
Track resource allocations, vendor costs, cost sharing and charge back assumptions across each project and into the portfolio, using the data developed with the different project leads.
Sustain & assess EAC, ETC, and contingency for each initiative and the portfolio, which may include multiple sub projects, and the consolidated portfolio.
Consolidated and executive friendly views of schedules and progress.
Key Responsibilities
Establish and own a portfolio of project budgets, including tools, processes, and a standard cadence, with a focus on easy to follow processes in Microsoft Excel.
Establish, track, and deliver Planned vs Actual project costs for all projects, and the program, each month. Costs would include internal resources, external vendors, SW costs reconciled to project schedules (which are dynamic).
Actively resolve forecast variances and cost posting discrepancies to ensure accuracy of overall program financials, sharing data with Finance and our IT Finance team.
Create and sustain a series of consolidated schedules for executive and status reporting, synchronizing with each project team as needed.
Support multiple status updates per month at different levels for the portfolio, based on data from previous updates and new information from each project team, in a dynamic environment.
Support tracking of cross project dependencies and issues.
Support process improvement and metrics as we mature our budgeting & forecasting practices.
Qualifications
Adept at managing multiple priorities and dozens of stakeholders, able to hit monthly deadlines on time and consistency.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.
Job Description:
IT Program Analyst
Location: Downtown Charlotte. Job Type: Full-Time - on-site 4 days a week, remote option for 1 day
Position Summary
We are seeking a experienced IT program analyst, PMO analyst, or project manager to manage the budgets, schedules, and status reporting for a collection of strategic initiatives/projects in a complex portfolio. Budget work will focus on planned vs actual costs and sustaining an accurate view of costs. Schedule work will include consolidation of project schedules into program level views, and overall integration of status reporting for executive oversight. This role will engage with and coach delivery leaders from each project who have varying levels of experience and time to spend on budget tracking. Must have tact and a sense of urgency to get the job done while maintaining positive relationships.
Deliverables
Financial template for each initiative team to track their planned and actual project costs, by resource and month.
Create and operate a process for financial management and control, including monthly actuals, planned, and reconciliation/resolution of discrepancies by cost type by initiative.
Track resource allocations, vendor costs, cost sharing and charge back assumptions across each project and into the portfolio, using the data developed with the different project leads.
Sustain & assess EAC, ETC, and contingency for each initiative and the portfolio, which may include multiple sub projects, and the consolidated portfolio.
Consolidated and executive friendly views of schedules and progress.
Key Responsibilities
Establish and own a portfolio of project budgets, including tools, processes, and a standard cadence, with a focus on easy to follow processes in Microsoft Excel.
Establish, track, and deliver Planned vs Actual project costs for all projects, and the program, each month. Costs would include internal resources, external vendors, SW costs reconciled to project schedules (which are dynamic).
Actively resolve forecast variances and cost posting discrepancies to ensure accuracy of overall program financials, sharing data with Finance and our IT Finance team.
Create and sustain a series of consolidated schedules for executive and status reporting, synchronizing with each project team as needed.
Support multiple status updates per month at different levels for the portfolio, based on data from previous updates and new information from each project team, in a dynamic environment.
Support tracking of cross project dependencies and issues.
Support process improvement and metrics as we mature our budgeting & forecasting practices.
Qualifications
- Bachelor's degree in Business, Technology, Finance, or related field.
- 8+ years of project/program management experience in IT.
- Advanced excel and financial modeling skills, including pivot tables and graphing.
- Clear communication and strong organizational skills. Organized with a high attention to detail.
- Experience managing more than 5 separate project budgets rolling into a program or portfolio view, with total budget exceeding $10m per calendar year.
- Experience using financial systems of record and their data/reports to drive analysis and reconciliation against sources of truth.
- Skilled at navigating different cost types (internal labor, external labor, SW licenses)
- Experience with assembling IT project portfolio or PMO reporting including project status and schedules, solid visualization and PowerPoint skills.
Adept at managing multiple priorities and dozens of stakeholders, able to hit monthly deadlines on time and consistency.
- Appetite for organizational and process change and improvement, facilitate adoption of new processes & tools, tolerance for ambiguity.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.