Executive Management Specialist

ASSYST is seeking an Executive Management Specialist to support our client in Laurel, Maryland.
The Executive Management Specialist will provide comprehensive administrative and executive-level support to the Office of the CIO. This position is critical in ensuring the efficient daily operations of the CIO s office, including strategic support for meetings, reporting, budget tracking, personnel coordination, intranet management, and special projects. The successful candidate will possess exceptional organizational, communication, and multitasking skills, and operate with a high level of professionalism, discretion, and integrity.

Job Type: Full Time (W2 Yearly) or Contract
Job Location: Laurel, Maryland

Key Responsibilities:

• Oversee daily administrative operations for the Office of the CIO to ensure efficient workflow and execution of priorities.
• Provide direct administrative support to the CIO, including preparing correspondence, reports, presentations, meeting agendas, and minutes.
• Coordinate documentation for Commission and leadership meetings, investigations, and special projects; attend meetings as needed.
• Prepare and maintain HR-related documentation (job descriptions, reclassification paperwork, onboarding/offboarding packets, staffing rosters).
• Compile and analyze budget, personnel, and operational data; prepare detailed reports with insights and recommendations.
• Conduct research on complex administrative or technical issues and maintain well-organized reference materials.
• Maintain and update IT Department organizational charts (high-level and detailed).
• Manage and update the department s intranet site and recommend content improvements across divisional pages.
• Analyze and recommend improvements to internal processes to increase efficiency, streamline reporting, and reduce operational costs.
• Enhance administrative practices (records management, forms control, performance standards, office layouts).
• Track and report on attendance, personnel changes, budget usage, and performance metrics.
• Develop reports and actionable recommendations to address procedural inefficiencies.
• Address and resolve public inquiries or complaints, coordinating with relevant officials for follow-up.
• Interpret internal policies and communicate procedures to staff.
• Represent the CIO in meetings as necessary.
• Review internal documents and communications to summarize findings and make recommendations.
• Coordinate and track staff training initiatives; maintain development and progress logs.
• Manage internal communication tools including contact lists and calendars.
• Plan and manage staff travel, including lodging and transportation.
• Maintain the out-of-office calendar for CIO s direct reports.
• Support the IT Summer Interns Program.
• Perform other duties as assigned.

Requirements:

• Bachelor's degree in Public Administration, Business Management, or a related field and at least six (6) years of progressively responsible professional or supervisory experience. OR High school diploma/GED and at least ten (10) years of progressively responsible professional or supervisory experience.
• Thorough knowledge of public administration principles and administrative process analysis.
• Strong skills in data collection, analysis, and reporting.
• Excellent verbal and written communication abilities; capable of writing professional correspondence and reports.
• Strong planning and supervisory skills; able to work with limited direction.
• Exceptional interpersonal skills; able to handle inquiries and complaints tactfully and professionally.
• Outstanding attention to detail and organizational ability.
• High level of integrity and discretion when handling sensitive matters.
• Ability to manage multiple projects with shifting priorities.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Proficiency in Microsoft Project, Visio, SharePoint.
• Experience with project tracking and documentation.

Preferred Qualifications:

• Experience in a technology or IT department administrative setting.
• Familiarity with public sector or government operations.

ASSYST Benefits:
We are proud to offer a robust benefits package including medical, dental, vision, 401(k) retirement plan, disability insurance, flexible spending accounts and more in order for our employees to maintain a secure work/life balance.

ASSYST is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law