Fleet Administrator - Onsite

Title: Fleet Administrator - Onsite

Mandatory skills:

admin support, fleet operations,
accounts payable systems,
Outlook, Word, PowerPoint, Excel,
customer service, fleet excellence,
account management,
leveraging system, leveraging tools,
payables process, issue resolution, scorecard, key performance indicator report generation

Description:

Fleet Payables Admin

The client, the industry leader in Snacks and Beverages, has an opening for temporary fleet administrators with potential to become full time roles. This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for accounts payable and invoice processing for fleet expenses and includes scorecard, financial reporting, key performance indicator report generation, and issue resolution.

Accountabilities:
Responsible for accounts payable and administrative duties
Invoice payment and processing in accordance with company and department financial practices
Conduct reconciliations and statement reviews and resolve any discrepancies
Proactive tracking and customer alerts for known anticipated payment or warranty concerns
Resolve any vendor or customer inquiries
Financial and payables reporting to key stakeholders
Assist in developing and delivering department reports and scorecards
Weekly/Period financial reporting to key stakeholders
Develop team and department standard operating procedures and identify improvement opportunities
Additional duties as assigned by Manager

Scope of Interactions:
50% Internal a collaboration with field customer, fleet technicians, managers, and payables team
50% External daily interaction with vendors for payables process and issue resolution

Position Level: L02 equivalent

High School diploma or GED
Minimum of 2 years experience in admin support and fleet operations
Ability to effectively communicate in a professional and constructive manner internally and with suppliers
Ability to learn and update multiple accounts payable systems
Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
Collaborate with peers to balance daily workloads and support the business
Willingness to embrace change and all other assigned duties for the greater good of the team
Produce/review various performance reports to drive results
Strong attention to detail
Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills
Able to manage several tasks simultaneously
Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
Ability to work independently and with a team collaboration-based approach to decision making
Manage communications through phone, email, fax, mail, etc.
Advanced/Proficient Computer Skills (Outlook, Word, PowerPoint, Excel)
Strong passion for customer service and fleet excellence
Ability to effectively interact and build a favorable business relationship with internal and external customers
Able to assist with account management duties
Demonstrated ability to leveraging system and tools
Strong team player and committed to teamwork in all situations
Excellent written and oral communications skills

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008