Administrative Assistant

RESPONSIBILITIES:
Kforce has a client that is seeking an Administrative Assistant in San Jose, CA.

Summary:
We're looking for someone who is proactive, organized, action-oriented, and a team player. You are ready and willing to step in and help when your bandwidth allows, solve problems, and ensure efficient execution while focusing on both current needs and future priorities. Strong judgment, attention to detail, and the ability to multitask in a fast-paced environment are essential.

Key Tasks:
* Proactive management of calendars for the leaders and their team, including scheduling internal and external meetings
* Manage and coordinate logistics for team offsites and events
* Coordinate complex travel arrangements and process expense reports
* Strong cross-functional partnership and communication with operations and administrative partners
* Efficiently execute tasks while proactively solving problems

REQUIREMENTS:
* 4+ years of managing executive calendars with proficiency in Microsoft 365 (Outlook/Word/Excel/SharePoint/OneDrive)
* Strong written and verbal communication skills with high attention to detail
* Excellent organization and prioritization skills to manage multiple projects and tasks in a fast-paced environment
* Responsive, adaptable, and able to work flexibly across time zones and under tight deadlines
* Independent and proactive problem solver with strong judgment and a solutions-oriented mindset
* Ability to be discreet and use good judgment when handling sensitive information

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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