Administrative Assistant

Job Description:

• The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.
• General Support: Performs normal office functions such as setting up and maintaining files interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies updates organizational charts coordinates department or equipment moves
• Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority.
• Handles confidential information.
• May serve as the central contact for general department information.
• Logistics: Coordinates a full range of meeting, event, and travel arrangements manages calendars.
• Works with internal/external contacts
• Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.
• Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
• Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Reports: Prepares special reports requiring the selection of relevant information from a variety of sources.